# Freight Calculation

**YouTube:** [How to Configure Freight Calculation by Delivery Destination and Quantity / Weight in Sale Bill?](https://www.youtube.com/watch?v=GQxHWjKeWPk)

## How to Configure Freight Calculation by Delivery Destination and Quantity / Weight in Sale Bill?

This tutorial demonstrates how to **set up and automate freight calculations** in ERP, whether based on **weight, distance, value, or quantity**. It covers both manual and automated approaches, helping you avoid billing errors and streamline freight setup.

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### Access Freight Calculation Settings

* Open **Sale Voucher Configuration**.
* Select the relevant **Billing Series**.
* Locate the feature labeled as:

  > **"Freight Calculation"**
* This setting provides **three parameters**:
  * None
  * Tpt/Delv Dest Settings
  * Branch+Item Grp+Loc

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FX5FOOnImvKgu1nNAXgtQ%2FConfiguration.png?alt=media&#x26;token=03363864-f60b-4a9a-a8f1-aec84f24d751" alt=""><figcaption></figcaption></figure>

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### Understanding Freight Calculation Options

* **None**
  * No automatic freight calculation.
  * Freight charges must be entered **manually** during billing.
* **Transporter Delivery Destination Settings**
  * Enables **automatic freight calculation** based on predefined rates configured for specific **transporter** and **delivery destination** combinations.

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### Prerequisite Setup for Auto Freight

**Setup Transporters**

* Go to Setup\Setup Accounts and then select **"Setup** **Transporters"**.
* Review the list of existing transporters and their details.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2F0nSYY5Eoo5r6CMFuMAoi%2FSetup%20Transporter.png?alt=media&#x26;token=1f553fca-61c1-49eb-a768-5b71cbcb7c1e" alt=""><figcaption></figcaption></figure>

**Setup Transport Destinations**

* Go to **Setup → Transport Destinations**.
* Define **destination names** and **short names**.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FrnXLUYQg5NZB1O6pDKHh%2FSetup%20Destinantion.png?alt=media&#x26;token=36bb153f-d136-4c21-8671-6b6947e3b0c7" alt=""><figcaption></figcaption></figure>

**Setup Transport Destination Freight Rates**

* Go to **Setup → Transport Destination Freight Rates**.
* Select a transporter and click **Refresh**.
* Enter predefined details:
  * Destination freight rate
  * Charge amount
  * Minimum quantity
  * Quantity-based charges

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FidGbjwr9dHghES4kgfIO%2FSetup%20Transporter%20Destinantion.png?alt=media&#x26;token=31644807-dd4f-4970-a257-650ecc9a500a" alt=""><figcaption></figcaption></figure>

**Link Transporter and Destination to Parties**

* Go to **Setup → Accounts**.
* Open the desired **Party Master**.
* Link the appropriate **Transporter Destination** and **Final Destination**.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2F10KH20j0iJzH0L2socxV%2FSetup%20Account.png?alt=media&#x26;token=cc566982-1120-4721-9470-fb6a4fb4cb56" alt=""><figcaption></figcaption></figure>

**Define Item Weight**

* Go to **Setup → Items**.
* Enter **Weight Per Unit** and **Weight Unit** for each relevant item.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FHOfH9ds5h4gIooOv3IXI%2FSetup%20Item%20-%20Weight.png?alt=media&#x26;token=e2da57c2-be79-4ae8-b87d-fc61faf9e804" alt=""><figcaption></figcaption></figure>

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### Prepare Billing Screen for Freight Calculations

* Navigate to **Setup → Column Attributes**.
* Enable:
  * **Weight** column
  * **Weight Unit** column

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FRdlCrTHRfxqRRLwuhlzX%2FSetup%20Column%20Attribute.png?alt=media&#x26;token=1ab9ce56-1367-4876-9350-61cf69afb9bc" alt=""><figcaption></figcaption></figure>

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### Implement the Freight Calculation in Billing

* Create a **Sale Bill** with an item that has a defined weight.
* The system will:
  * Display the item’s weight and unit automatically.
  * Calculate **freight charges** based on the linked transporter, destination, and rate setup.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FcN0ysbQ1rW1xJOOeEolw%2F800.png?alt=media&#x26;token=2e2752b3-bb18-4b3d-af67-c41ea06a485e" alt=""><figcaption></figcaption></figure>

* If you change the product quantity:
  * The system **recalculates the weight**.
  * Freight charges are **updated automatically**.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FWXLaEA70o33ULlfadM0r%2F1600.png?alt=media&#x26;token=f96a2dae-2634-4c90-a814-e373e0c1cf9e" alt=""><figcaption></figcaption></figure>

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### Benefits of Automated Freight Setup

* Eliminates manual freight entry errors.
* Ensures consistent, accurate freight calculation.
* Saves time during billing.
* Supports **weight-based**, **quantity-based**, or **destination-based** freight rules.