# Freight Calculation

**YouTube:** [How to Configure Freight Calculation by Delivery Destination and Quantity / Weight in Sale Bill?](https://www.youtube.com/watch?v=GQxHWjKeWPk)

## How to Configure Freight Calculation by Delivery Destination and Quantity / Weight in Sale Bill?

This tutorial demonstrates how to **set up and automate freight calculations** in ERP, whether based on **weight, distance, value, or quantity**. It covers both manual and automated approaches, helping you avoid billing errors and streamline freight setup.

***

### Access Freight Calculation Settings

* Open **Sale Voucher Configuration**.
* Select the relevant **Billing Series**.
* Locate the feature labeled as:

  > **"Freight Calculation"**
* This setting provides **three parameters**:
  * None
  * Tpt/Delv Dest Settings
  * Branch+Item Grp+Loc

<figure><img src="/files/mbj3i2J1peqPQL6nFHMO" alt=""><figcaption></figcaption></figure>

***

### Understanding Freight Calculation Options

* **None**
  * No automatic freight calculation.
  * Freight charges must be entered **manually** during billing.
* **Transporter Delivery Destination Settings**
  * Enables **automatic freight calculation** based on predefined rates configured for specific **transporter** and **delivery destination** combinations.

***

### Prerequisite Setup for Auto Freight

**Setup Transporters**

* Go to Setup\Setup Accounts and then select **"Setup** **Transporters"**.
* Review the list of existing transporters and their details.

<figure><img src="/files/FOmeDr84rRXeJfVDu9PR" alt=""><figcaption></figcaption></figure>

**Setup Transport Destinations**

* Go to **Setup → Transport Destinations**.
* Define **destination names** and **short names**.

<figure><img src="/files/oVY2CFfmfCTtJszUP06t" alt=""><figcaption></figcaption></figure>

**Setup Transport Destination Freight Rates**

* Go to **Setup → Transport Destination Freight Rates**.
* Select a transporter and click **Refresh**.
* Enter predefined details:
  * Destination freight rate
  * Charge amount
  * Minimum quantity
  * Quantity-based charges

<figure><img src="/files/fyL5tqOt0d1dFJQvSR2v" alt=""><figcaption></figcaption></figure>

**Link Transporter and Destination to Parties**

* Go to **Setup → Accounts**.
* Open the desired **Party Master**.
* Link the appropriate **Transporter Destination** and **Final Destination**.

<figure><img src="/files/3HDrEXOqfXjMHKDYlaQq" alt=""><figcaption></figcaption></figure>

**Define Item Weight**

* Go to **Setup → Items**.
* Enter **Weight Per Unit** and **Weight Unit** for each relevant item.

<figure><img src="/files/HuUXIfEjXGvyzN0lP6KS" alt=""><figcaption></figcaption></figure>

***

### Prepare Billing Screen for Freight Calculations

* Navigate to **Setup → Column Attributes**.
* Enable:
  * **Weight** column
  * **Weight Unit** column

<figure><img src="/files/0oE0JHhCI3Qb5ecYyddt" alt=""><figcaption></figcaption></figure>

***

### Implement the Freight Calculation in Billing

* Create a **Sale Bill** with an item that has a defined weight.
* The system will:
  * Display the item’s weight and unit automatically.
  * Calculate **freight charges** based on the linked transporter, destination, and rate setup.

<figure><img src="/files/S5DVK7VCU28YOWOeVzop" alt=""><figcaption></figcaption></figure>

* If you change the product quantity:
  * The system **recalculates the weight**.
  * Freight charges are **updated automatically**.

<figure><img src="/files/C6Y4JBhdmssG4Ny7OZ5n" alt=""><figcaption></figcaption></figure>

***

### Benefits of Automated Freight Setup

* Eliminates manual freight entry errors.
* Ensures consistent, accurate freight calculation.
* Saves time during billing.
* Supports **weight-based**, **quantity-based**, or **destination-based** freight rules.


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