Show Free/Repl/Sample Qty in Total Quantity

YouTube: How to Include or Exclude Free / Replacement / Sample Quantities From Total Quantity in GSTR ?

How to Include or Exclude Free / Replacement / Sample Quantities From Total Quantity in GSTR ?

In this tutorial, we will learn how the "Show Free/Repl/Sample Qty in Total Quantity" feature works during GST Return generation in Logic ERP. This option determines whether the quantities issued as Free Items, Replacement Items, or Samples are included in the Total Quantity reported in the GST Return.

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Objective of This Feature

• Include free, replacement, and sample quantities in GST return reporting.

• Ensure accurate quantity reporting.

• Improve GST data consistency.

• Simplify reconciliation between sales documents and GST returns.

• Provide flexibility in GST quantity calculations.

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Access to GST Returns Configuration

• Go to the GST Returns Module

• Click on Configuration

• Locate the option labeled as:

"Show Free/Repl/Sample Qty in Total Quantity"

• Enabling this feature ensures that quantities issued as free items, replacement items, or samples are included in the Total Quantity displayed during GST Return generation.

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Observe the Default Behavior

• The feature is currently disabled.

• Before generating the GST Return, let's review the Sales Bill.

Example

The transaction contains:

• Billed Quantity: 3 Units

• Free Quantity: 1 Unit

Actual Quantity Supplied: 4 Units

Generate GST Return with the Feature Disabled

• Return to the GST Returns Module.

• Select the required GST Return Type.

• Enter the applicable Date Range.

• Click Generate.

Since the feature is disabled:

• The Free Quantity is not included in the Total Quantity.

• Only the billed quantity is reported.

GST Return Total Quantity:

• Billed Quantity: 3

• Free Quantity: Excluded

• Total Quantity Displayed: 3

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Enable the Feature

• Return to the GST Returns Configuration.

• Enable the option: "Show Free/Repl/Sample Qty in Total Quantity"

• Save the configuration.

Generate GST Return Again

• Select the same GST Return Type.

• Enter the same Date Range.

• Click Generate.

After enabling the feature:

• The billed quantity and the free quantity are combined.

• The GST Return reflects the complete quantity supplied.

GST Return Total Quantity:

• Billed Quantity: 3

• Free Quantity: 1

• Total Quantity Displayed: 4

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Key Benefits

• Provides complete quantity reporting.

• Includes free, replacement, and sample items in GST quantity calculations.

• Improves reconciliation between invoices and GST returns.

• Enhances reporting accuracy.

• Supports transparent GST reporting.

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Best Practice Tips

• Enable this feature if your business regularly supplies free, replacement, or sample items.

• Verify sales invoices before generating GST Returns.

• Review the generated GST data to ensure quantity calculations match business requirements.

• Maintain consistency in GST reporting across all sales transactions.

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Final Outcome

When the "Show Free/Repl/Sample Qty in Total Quantity" feature is enabled, Logic ERP includes the quantities of Free Items, Replacement Items, and Samples in the Total Quantity reported during GST Return generation. This ensures that the reported quantity accurately reflects the total quantity supplied, resulting in more comprehensive and reliable GST reporting.