How to Enter G.R. Details for Multiple Purchase Documents Using Grid Mode?
In this tutorial, we will learn how to enter G.R. (Goods Receipt) Details for Purchase transactions in Logic ERP. This feature allows you to update GR information for multiple purchase bills efficiently, ensuring accurate documentation and tracking.
Open G.R. Entry Module
Navigate to Enter G.R. Details – Purchase
The GR entry screen opens
Filter Purchase Bills without G.R. Details
From the Filter Invoices dropdown:
Select Blank GR Number
Select the Document Type for which GR details are to be entered
For this tutorial, choose Purchase Bill
The system displays only those purchase bills where GR details have not yet been entered
Verify Purchase Bills
Identify the bills requiring GR entry
In this example: Purchase Bill Nos. 4854 and 6652
Open the Purchase Voucher module
Review both bills individually
Confirm that GR details are not entered in these bills
Enter G.R. Details
Return to the G.R. Entry window
Select Purchase Bill Nos. 4854 and 6652
The selected bills appear in the grid
From this grid, you can:
Enter GR Number
Enter GR Date
Update other required GR-related details
All bills can be updated from a single screen, making the process fast and convenient.
Add Remarks and Attachments
Enter additional notes in the Remarks field, if required
Attach:
Supporting documents
Relevant files for future reference
Images for visual verification of GR details
Save and Print
Click Save to update the GR details
To print immediately, click Save & Print
Verify that:
Updated GR details are reflected in the first bill print
The second bill print opens automatically with updated information
Verify G.R. Details in Purchase Voucher
Open the same purchase bills in the Purchase Voucher module
Confirm that the GR details are correctly reflected
Conclusion
Entering G.R. details through this module ensures:
Accurate recording of goods receipt information
Faster bulk updates across multiple purchase bills
Proper documentation with attachments and print support
