Enter G.R. Details - Purchase

YouTube: How to Enter G.R. Details for Multiple Purchase Documents Using Grid Mode?

How to Enter G.R. Details for Multiple Purchase Documents Using Grid Mode?

In this tutorial, we will learn how to enter G.R. (Goods Receipt) Details for Purchase transactions in Logic ERP. This feature allows you to update GR information for multiple purchase bills efficiently, ensuring accurate documentation and tracking.

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Open G.R. Entry Module

• Navigate to Enter G.R. Details – Purchase

• The GR entry screen opens

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Filter Purchase Bills without G.R. Details

• From the Filter Invoices dropdown:

  • Select Blank GR Number

• Select the Document Type for which GR details are to be entered

  • For this tutorial, choose Purchase Bill

• The system displays only those purchase bills where GR details have not yet been entered

Verify Purchase Bills

• Identify the bills requiring GR entry

  • In this example: Purchase Bill Nos. 4854 and 6652

• Open the Purchase Voucher module

• Review both bills individually

• Confirm that GR details are not entered in these bills

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Enter G.R. Details

• Return to the G.R. Entry window

• Select Purchase Bill Nos. 4854 and 6652

• The selected bills appear in the grid

From this grid, you can:

• Enter GR Number

• Enter GR Date

• Update other required GR-related details

  • All bills can be updated from a single screen, making the process fast and convenient.

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Add Remarks and Attachments

• Enter additional notes in the Remarks field, if required

• Attach:

  • Supporting documents

  • Relevant files for future reference

  • Images for visual verification of GR details

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Save and Print

• Click Save to update the GR details

• To print immediately, click Save & Print

• Verify that:

  • Updated GR details are reflected in the first bill print

  • The second bill print opens automatically with updated information

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Verify G.R. Details in Purchase Voucher

• Open the same purchase bills in the Purchase Voucher module

• Confirm that the GR details are correctly reflected

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Conclusion

Entering G.R. details through this module ensures:

• Accurate recording of goods receipt information

• Faster bulk updates across multiple purchase bills

• Proper documentation with attachments and print support