Default Godowns for Stock-in-Hand.
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How to Set Default Godowns for Stock in Hand in Sales Orders?
In this tutorial, we will learn how to assign Default Godowns for Stock-in-Hand in the Sales Order Configuration. This feature allows you to view the available stock of selected godowns instead of the combined stock across all godowns during Sales Order entry.
Objective of This Feature
Display stock from selected godowns only.
Improve stock visibility during Sales Order entry.
Help users check location-specific inventory.
Prevent confusion caused by combined stock quantities.
Support accurate inventory planning and order processing.
Review the Default Behavior
Before enabling the feature, let's understand the default behavior.
Initiate a New Sales Order.
Select an Item.
Result
The Stock-in-Hand column displays the total available stock of the item across all godowns.
Although the stock may be distributed across multiple godowns, the system displays the combined quantity by default.
Enable Default Godowns for Stock-in-Hand
Open the Sales Order Configuration window.
Navigate to the Default Settings section.
Locate and enable the option labeled as:
"Default Godowns for Stock-in-Hand"
After enabling the option:
A list of available Godowns will appear.
Select the Godown or Godowns whose stock you want to display during Sales Order entry.
Save the configuration.
Create a New Sales Order
Initiate a New Sales Order.
Select an Item.
Result
The Stock-in-Hand quantity now displays only the stock available in the selected Godown(s), instead of the combined stock across all locations.
Verify the Stock
To verify the displayed stock:
Open the Stock Query Report.
Search and select the required Item.
Result
The report displays the stock available in each Godown.
For example:
Total Stock (All Godowns): 183 Units
Store 1 Godown Stock: 93 Units
Without any Godown configuration, the Sales Order displays the total stock of 30 units.
After enabling Default Godowns for Stock-in-Hand, the Sales Order displays only the 20 units available in the selected Main Godown.
Key Benefits
Displays location-specific inventory.
Improves stock visibility during order entry.
Prevents users from considering unavailable stock.
Supports better inventory planning.
Enhances order accuracy and warehouse management.
Best Practice Tips
Select only the Godowns relevant to the Sales Order process.
Regularly verify Godown-wise stock using the Stock Query Report.
Update the selected Godowns whenever warehouse assignments change.
Use this feature to improve stock allocation and avoid fulfillment issues.
Final Outcome
After enabling Default Godowns for Stock-in-Hand, Logic ERP displays stock quantities only from the selected Godown(s) during Sales Order entry. This provides users with accurate location-specific inventory information, improves order planning, and ensures better inventory control.
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