Advances Received Settings

YouTube: How to Configure Advance Receipt Settings in Sales Orders?

How to Configure Advance Receipt Settings in Sales Orders?

In this tutorial, we will learn how to record an Advance Received from a customer while creating a Sales Order in Logic ERP. By configuring the Advances Received Settings, the software can automatically generate the corresponding Cash or Bank Receipt Voucher whenever an advance payment is received against a Sales Order.

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Objective of This Feature

• Record customer advance payments during Sales Order creation.

• Automatically generate Cash or Bank Receipt vouchers.

• Eliminate manual voucher posting.

• Improve accounting accuracy.

• Maintain a proper record of advances received against customer orders.

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Configure Advance Received Settings

• Open the Sales Order Configuration window.

• Navigate to the Default Settings section.

• Locate the option labeled as:

"Advances Received Settings"

Action

• Select the default Cash Receipt or Bank Receipt Voucher Configuration that should be used for posting customer advance receipts.

Purpose

• Whenever an advance amount is entered in the Sales Order, Logic ERP will automatically create the corresponding receipt voucher using the selected configuration.

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Enable the Advance Received Field

• Navigate to the Other Options section.

• Open Column Locks.

• Unlock the Advance Received field.

• Save the configuration.

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Create a New Sales Order

• Initiate a New Sales Order entry.

Observation

• The Advance Received option is now available in the header section.

• Click on the Advance Received option.

• A window appears, allowing you to specify the payment mode.

Available Payment Modes

• Cash

• Credit Card

• Cheque

• Credit Note

Example

• Select Cash as the payment mode.

• Enter: Advance Received: ₹10,000.

This indicates that the customer has paid an advance of ₹10,000 in cash against the Sales Order.

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Complete the Sales Order

• Proceed to the Item Details section.

• Enter the required items.

• Complete the Sales Order.

• Save the voucher.

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Observe the Automatic Voucher Posting

As soon as the Sales Order is saved:

• Logic ERP automatically generates the corresponding Cash Receipt Voucher.

• The advance amount is recorded without requiring manual voucher entry.

Verification

To verify the automatic posting:

• Open the Cash Receipt Voucher module.

• Click Modify.

• Open the voucher search list.

Observation

You will find a Cash Receipt Voucher automatically created for ₹10,000, representing the advance received against the Sales Order you just created.

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Key Benefits

• Automatically posts customer advance receipts.

• Eliminates manual Cash or Bank voucher creation.

• Reduces accounting errors.

• Maintains accurate customer advance records.

• Improves efficiency during Sales Order processing.

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Best Practice Tips

• Configure the correct Cash or Bank Receipt Voucher before using this feature.

• Ensure the Advance Received field is enabled through Column Locks.

• Verify the automatically generated receipt voucher after saving the Sales Order.

• Regularly reconcile advance receipts with pending customer orders.

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Final Outcome

The Advances Received Settings feature enables Logic ERP to automatically record customer advance payments during Sales Order creation. When an advance amount is entered, the system generates the corresponding Cash or Bank Receipt Voucher automatically, ensuring accurate accounting, reducing manual work, and maintaining a complete record of customer advances against Sales Orders.