# Sale Order Amendment Notes

**YouTube:** [How to Amend Sales Orders with Audit Trail Tracking?](https://www.youtube.com/watch?v=YxcCP-rzEjU)

## How to Amend Sales Orders with Audit Trail Tracking?

In this tutorial, we will learn how to create and manage **Sale Order Amendment Notes** in **Logic ERP**. This feature enables you to amend quantities, rates, and remarks in a sale order while maintaining complete transparency and audit tracking.

***

### Open the Sale Order to Be Amended

* Open the **Sale Order** module
* Identify and review the sale order requiring amendment
* In this example, we will amend **Sale Order No. 19**

<figure><img src="/files/DfAhkl6NkJk6bvSERttw" alt=""><figcaption></figcaption></figure>

***

### Open Sale Order Amendment Notes Module

* Navigate to **Sale Order Amendment Notes**
* From the **Configuration** dropdown:
  * Select the appropriate configuration
  * Ensure correct system behavior and accurate processing

<figure><img src="/files/e8Ze5yjyxB0r5Icjohqs" alt=""><figcaption></figcaption></figure>

***

### Select Sale Order and Items

* Select the **Sale Order** to be amended

<figure><img src="/files/6jHhSxIYWNqCyBGmJl1q" alt=""><figcaption></figcaption></figure>

* Choose the **specific items** from the selected sale order that require modification

<figure><img src="/files/o6iuJ9WusIy1VKAS29QU" alt=""><figcaption></figcaption></figure>

***

### Amendment Details Configuration

* The **Amendment Number** and **Amendment Date** are auto generated by the system
  * The amendment date can be modified, if required

<figure><img src="/files/YFaxi4Vnu627OBo0ciBO" alt=""><figcaption></figcaption></figure>

* Enter suitable **Remarks** for future reference

<figure><img src="/files/GrDL38k8GYpAlhsUjXGd" alt=""><figcaption></figcaption></figure>

**Set Up Prefix and Remark Configuration**

* Choose how **Sale Order Item Remarks** should be handled:
  * Manually entered, or
  * Automatically fetched from masters

<figure><img src="/files/obfTgChSKN7Nsf3UVNkc" alt=""><figcaption></figcaption></figure>

* Define the **Sale Order Amendment Document Prefix**, if required

<figure><img src="/files/nBHj8y8VwJbMa5fRxvcH" alt=""><figcaption></figcaption></figure>

***

### Amend Item Details

* Go to the **Item Details** section
* Review the selected item details
* Amend the **Quantity** and **Rate** as required
* Enter item-specific **Remarks** manually

<figure><img src="/files/9oU5Stz1p2aqmEAP95mB" alt=""><figcaption></figcaption></figure>

* Click **Save** to update the amendment document

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### Review the Amendment Impact

* Open the amended **Sale Order**
* Observe the following:
  * **Original item details** (quantity and rate) are displayed in **red**
  * **Amended values** are shown separately with updated quantity and rate
  * Remarks entered during amendment are clearly visible

<figure><img src="/files/2ms3VTLZA1IFj9gUB7zM" alt=""><figcaption></figcaption></figure>

This visual distinction ensures clarity between original and revised values.

***

### Conclusion

Sale Order Amendment Notes provide:

* Complete transparency of changes
* Clear audit trails for quantity and rate modifications
* Accurate tracking without altering original records

This ensures better control, compliance, and reliability in sales order management.


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