Validation Days
YouTube: How to Configure Validation Days for Purchase Order Expiry?
How to Configure Validation Days for Purchase Order Expiry?
This tutorial explains how to define Validation Days for Purchase Orders in Logic ERP and control their usability within a specified time period. It demonstrates how expired purchase orders are restricted during retrieval and how strict validation ensures compliance with defined timelines.
Objective of Validation Days
Define the Validity Period for Purchase Orders
Restrict usage of Expired Purchase Orders
Ensure timely processing of transactions
Improve control and compliance in procurement
Access Configuration
Open Purchase Order Configuration Window
Navigate to General Options Section
Define Validation Days
Locate the field:
“Validation Days”
Enter the number of days for PO validity
Click Ok.
Meaning
Purchase Order will remain valid only for the defined number of days
It can be retrieved in Purchase Voucher within this period only
Creating Purchase Order
Create a New Purchase Order Entry
System Behavior
Valid Days & Valid till Date is auto-calculated
Displayed based on configuration
Enter item details
Click Save
Enable Strict Validation in Purchase Voucher
Configuration Setup
Open Purchase Voucher Configuration
Locate and enable the option Labeled as:
“Do Not Allow Entry Beyond Validity Days”
Click Save
Implement Expired Purchase Order
Scenario: Bill Date Beyond Validity
Open Purchase Voucher Window
Select Supplier and enter bill details
Enter a Bill Date beyond PO validity
Try to retrieve Purchase Order
Result
No pending Purchase Orders will be displayed
PO is considered expired
Implement Valid Purchase Order
Scenario: Bill Date Within Validity
Enter Bill Date within validity period
Retrieve Purchase Order
Result
Purchase Order appears in search list
Can be successfully selected and processed
Restriction on Saving After Expiry
Retrieve PO within valid period
Change the Bill Date beyond validity
Attempt to save
System Behavior
System restricts saving
Displays error message due to validation rules
Key Benefits
Ensures timely execution of Purchase Orders
Prevents use of outdated or expired orders
Strengthens procurement control
Improves data accuracy and compliance
Best Practice Tips
Define realistic validation days based on business cycle
Always enable strict validation for better control
Monitor expired POs regularly
Final Outcome
Purchase Orders are valid only within defined time limits
Expired PO's are automatically restricted
System enforces strict validation and discipline
Procurement process becomes controlled and reliable
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