> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/order-processing/purchase-order/po-configuration/supplier-item-filter.md).
# Supplier/Item Filter
**YouTube:** [How to Set Up Supplier and Item Filters in Purchase Orders?](https://youtu.be/9aJ1WjP2E-0)
## How to Set Up Supplier and Item Filters in Purchase Orders?
In this tutorial, we will learn how to define and use **Supplier/Item Filters** in Purchase Orders in Logic ERP. These filters help control which items appear in the item search list based on the selected supplier, company, brand, or branch, ensuring more accurate and efficient Purchase Order creation.
***
### Objective of This Feature
* Restrict item selection based on supplier mappings
* Improve item search accuracy
* Reduce incorrect item selection
* Apply company, brand, and branch-specific filtering
* Streamline Purchase Order entry
***
### Access to Purchase Order Configuration
* Open **Purchase Order Configuration**
* Navigate to **General Options**
* Locate the option labeled as:
> Supplier/Item Filter
**Default Behavior**
* When set to **None**:
* All items are displayed in the search list
* No supplier-based filtering is applied
* Items from all brands and companies are visible
***
### Option 2: Supplier + Company/Brand Filter
* Select **Supplier + Company/Brand Filter**
* Save Configuration Changes.
**Implement in Purchase Order:**
* Create a New Purchase Order
* Select a Supplier
* Move to the Item Details section
* Press the **Space Key** to open the Item Search List
**System Behavior**
* Only items belonging to the Company or Brand linked with the selected Supplier are displayed
#### How to Configure Supplier + Company Linking
* Go to **Setup Module.**
* Under **Party Wise Settings.**
* Open **Supplier + Companies.**
**Configuration Process**
* Select Supplier.
* Link the required Company or Brand.
* Save the configuration.
**Result**
* Whenever the Supplier is selected in a Purchase Order:
* Only items from the linked Company or Brand appear in the search list.
***
### Option 3: Supplier + Item Filter
* Select **Supplier + Item Filter.**
* Save Configuration Changes.
**System Behavior**
* Only items specifically linked with the selected Supplier are displayed during item search.
#### How to Configure Supplier + Item Linking
* Go to **Setup Module**
* Under **Party Wise Settings**
* Open **Supplier + Item Linking**
**Configuration Process**
* Select the Supplier
* Review or define linked Items
* Save the configuration
**Result**
* Only linked Items appear when the Supplier is selected in the Purchase Order.
***
### Option 4: Branch + Supplier + Item Filter
* Select **Branch + Supplier + Item Filter.**
* Save Configuration Changes.
**Usage**
* Create a New Purchase Order
* Select the Supplier
* Search for Items
**System Behavior**
* Items are filtered based on:
* Current Branch
* Selected Supplier
* Linked Items
* For example:
* If the user is logged into the Head Office Branch, only items mapped to that Branch and Supplier are displayed.
#### How to Configure Branch + Supplier + Item Linking
* Go to **Setup Module**
* Under **Party Wise Settings**
* Open **Branch + Supplier + Item Linking**
**Configuration Process**
* Select Branch
* Select Supplier
* Link the required Items
* Save the configuration
**Result**
* Item visibility is controlled based on both Branch and Supplier mappings
***
### Summary of Available Filters
| Filter Option | Functionality |
| ------------------------ | ------------------------------------------------------------------------ |
| None | Displays all items regardless of supplier |
| Supplier + Company/Brand | Displays items belonging to the company/brand linked with the supplier |
| Supplier + Item | Displays only items linked with the selected supplier |
| Branch + Supplier + Item | Displays items linked with both the current branch and selected supplier |
***
### Key Benefits
* Prevents incorrect item selection
* Improves Purchase Order accuracy
* Simplifies item searching
* Supports supplier-specific purchasing policies
* Enables branch-wise purchasing control
***
### Best Practice Tips
* Keep supplier-item mappings updated regularly
* Use Company/Brand filters for brand-specific suppliers
* Use Branch-based filters in multi-branch environments
* Periodically review linked suppliers and items for accuracy
***
### Final Outcome
* Item search results are filtered according to the selected Supplier, Company, Brand, or Branch configuration.
* Users can quickly locate relevant items while creating Purchase Orders.
* Purchase Order processing becomes faster, more accurate, and better controlled in Logic ERP.
---
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