> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/order-processing/purchase-order/po-configuration/pick-department-auto-where-employee-is-chosen.md).
# Pick Department Auto where Employee is Chosen
**YouTube:** [How to Auto-Select Department Based on Employee in Purchase Orders?](https://youtu.be/vmL7j8WDd5c)
## How to Auto - Select Department Based on Employee in Purchase Order?
This tutorial explains how to automatically pick the **Department Name** when an employee is selected in a Purchase Order in Logic ERP. This feature helps streamline transaction entry by automatically fetching department details from the Employee Master.
***
### **Objective of This Feature**
* Automatically fetch department based on selected employee
* Reduce manual department entry
* Improve transaction accuracy
* Save time during Purchase Order creation
***
### **Enable Auto Department Feature**
* Open **Purchase Order Configuration Window**
* Navigate to **Default Options**
* Locate and enable the option labeled as:
> **“Pick Department Auto where Employee is Chosen”**
* Verify that the **Worker/Employee Name Field** is enabled
**If Field is Not Visible**
* Go to **General Options**
* Click on **Column Locks**
* Search for **Worker’s Name Column**
**Action**
* Unlock the column
* Save the configuration
***
### **Verify Auto Department Picking**
* Initiate a **New Purchase Order Entry**
* Select the **Supplier**
* Choose the **Employee Name**
**System Behavior**
* As soon as the employee is selected:
* System automatically picks the **Department Name** linked with the employee
***
### **Review Employee Department Mapping**
* Navigate to **Payroll Setups**
* Open **Setup Employee Window**
**Purpose**
* Here you can:
* View
* Define
* Update the employee’s department name
***
### **Key Benefits**
* Eliminates manual department selection
* Improves accuracy in transaction records
* Speeds up Purchase Order entry process
* Ensures proper employee-department mapping
***
### **Best Practice Tips**
* Ensure departments are properly defined in Employee Master
* Keep employee records updated regularly
* Enable only required fields through column settings
***
### **Final Outcome**
* Department is automatically picked when employee is selected
* Faster and more accurate Purchase Order entry
* Reduced manual effort and errors
* Improved workflow efficiency and data consistency
---
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