Multiple Price List Rates

YouTube: How to Enable Multiple Price List Rates in Purchase Orders?

How to Enable Multiple Price List Rates in Purchase Orders?

This tutorial explains how to manage Multiple Price List Rates in Purchase Orders in Logic ERP. It covers different Price List configurations, automatic rate calculation, and Party + Item Group-wise Price List management for accurate and flexible purchase pricing.

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Objective of This Feature

• Apply different Price Lists in Purchase Orders

• Automate Item Rate calculations

• Configure Party + Item Group-wise pricing

• Improve pricing accuracy and flexibility

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Access to Purchase Order Configuration

• Open the Purchase Order Configuration Window

• Navigate to Other Settings

• Locate the option labeled as:

“Multiple Price List Rates”

Available Parameters

• None

• Multi Price List Rates

• Party-Item Groups Defaults

Let us understand both options one by one.

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Option 1: None

Purpose

• Allows manual selection of Price Lists during Purchase Order entry

Transaction Process

• Create a New Purchase Order

• Proceed to the Item Details Section

Observation

• Check the Item Rates currently being applied.

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Option 2: Multiple Price List Rates

• Go to the Header Section

• Select the required: Price List

System Prompt

• The software displays a confirmation message:

  • Update Rates

Action

• Click on Yes.

System Behavior

• Item Rates are automatically updated:

  • According to the selected Price List

Define Multiple Price Lists

• Go to Main Menu and then Setup Module

• Select Set Other Item Details

• Open Define Multiple Price Lists

Configuration Process

• Create the required Expense Name.

Define Price List Formula

• Formula:

  • MRP – 12%

Meaning

• Whenever this Price List is applied:

  • The system automatically calculates the Item Rate at:

    • 12% lower than MRP

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Option 3: Party + Item Group Defaults

Purpose

• Applies Price Lists:

  • Based on selected Party and Item Group

Enable Configuration

• Open Purchase Order Configuration

• Set: Party-Item Groups Defaults

• Save the configuration

Verify Functionality

• Create New Purchase Order

• Proceed with the transaction

Apply Price List

• Select the required:

  • Price List from the Header Section

  • System Prompt

    • Confirm Update Rates

    • Click Yes

System Behavior

• Item Rates are automatically updated:

  • According to the selected Price List Configuration

Define Item-Wise Price List Configuration

• Go to Main Menu → Setup Module → Set Other Item Details → Define Item-Wise Price List

Configuration Setup

• Price Lists

• Expenses

• Price List Configurations

As per your business requirements.

Define Party + Item Group Defaults

• Go to Main Menu → Define Party + Item Group Defaults for PL Elements

Functionality

• Define Price Lists Percentage Based on:

  • Party

  • Item Group

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Key Benefits

• Flexible Purchase Pricing Management

• Automatic Item Rate Calculation

• Party-wise and Item Group-wise Pricing Control

• Reduced Manual Rate Entry

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Best Practice Tips

• Define Price List formulas carefully

• Maintain separate Price Lists for different vendors or Item Groups

• Review pricing structures periodically for accuracy

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Final Outcome

• Multiple Price Lists are successfully configured in Purchase Orders

• Item Rates are automatically calculated as per selected Price Lists

• Party + Item Group-based pricing works efficiently

• Purchase pricing becomes faster, accurate, and standardized