> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/order-processing/purchase-order/po-configuration/do-not-allow-printing-of-un-approved-documents.md).
# Do not allow printing of Un-Approved Documents
**YouTube:** [How to Restrict Printing of Unapproved Purchase Orders?](https://youtu.be/akAFTPxj9LU)
## How to Restrict Printing of Unapproved Purchase Orders?
This tutorial explains how to restrict the printing of **Un-Approved Purchase Orders** in Logic ERP. This feature ensures that only approved Purchase Orders can be previewed or printed, helping maintain authorization control and preventing unauthorized document circulation.
***
### **Objective of This Feature**
* Prevent printing of un-approved Purchase Orders
* Ensure approval before document printing
* Improve authorization and process control
* Avoid accidental or unauthorized printing
***
#### **Access to the Purchase Order Configuration**
* Open **Purchase Order Configuration Window**
* Navigate to **Print Options**
* Locate and enable the option labeled as:
> **“Do not allow printing of Un-Approved Documents”**
* Click **Save**
***
### **Verify Purchase Order**
**Transaction Process**
* Create a **New Purchase Order**
* Proceed to the **Item Details Section**
* Enter the required items
**Attempt Printing Before Approval**
* Click on the **Print Button** before approval
**System Behavior**
* Software restricts the action
* Displays error message stating:
> *"*Save the document before printing.. Only approved documents are allowed Printing.*"*
* Save the Purchase Order entry
***
### **Approve the Purchase Order**
**Approval Process**
* Select the saved Purchase Order entry
* Right-click on the entry
* Click on:
* **Approve Event Option**
**Confirmation**
* Click **Yes** to approve the document
***
### **Print Approved Purchase Order**
**Verification Process**
* Open the approved Purchase Order in **Modify Mode**
* Click on **Print**
**System Behavior**
* Software allows:
* Print Preview
* Successful Printing of the Purchase Order
***
### **Key Benefits**
* Ensures only authorized documents are printed
* Strengthens approval workflow control
* Prevents accidental printing of pending documents
* Improves document security and compliance
***
### **Best Practice Tips**
* Assign approval rights only to authorized users
* Ensure Purchase Orders are verified before approval
* Use approval workflows for better procurement control
***
### **Final Outcome**
* Un-approved Purchase Orders cannot be printed
* Only approved documents are allowed for printing
* Improved authorization and document control
* Better compliance and operational security
---
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