Do not allow printing of Un-Approved Documents
YouTube: How to Restrict Printing of Unapproved Purchase Orders?
How to Restrict Printing of Unapproved Purchase Orders?
This tutorial explains how to restrict the printing of Un-Approved Purchase Orders in Logic ERP. This feature ensures that only approved Purchase Orders can be previewed or printed, helping maintain authorization control and preventing unauthorized document circulation.
Objective of This Feature
Prevent printing of un-approved Purchase Orders
Ensure approval before document printing
Improve authorization and process control
Avoid accidental or unauthorized printing
Access to the Purchase Order Configuration
Open Purchase Order Configuration Window
Navigate to Print Options
Locate and enable the option labeled as:
“Do not allow printing of Un-Approved Documents”
Click Save
Verify Purchase Order
Transaction Process
Create a New Purchase Order
Proceed to the Item Details Section
Enter the required items
Attempt Printing Before Approval
Click on the Print Button before approval
System Behavior
Software restricts the action
Displays error message stating:
"Save the document before printing.. Only approved documents are allowed Printing."
Save the Purchase Order entry
Approve the Purchase Order
Approval Process
Select the saved Purchase Order entry
Right-click on the entry
Click on:
Approve Event Option
Confirmation
Click Yes to approve the document
Print Approved Purchase Order
Verification Process
Open the approved Purchase Order in Modify Mode
Click on Print
System Behavior
Software allows:
Print Preview
Successful Printing of the Purchase Order
Key Benefits
Ensures only authorized documents are printed
Strengthens approval workflow control
Prevents accidental printing of pending documents
Improves document security and compliance
Best Practice Tips
Assign approval rights only to authorized users
Ensure Purchase Orders are verified before approval
Use approval workflows for better procurement control
Final Outcome
Un-approved Purchase Orders cannot be printed
Only approved documents are allowed for printing
Improved authorization and document control
Better compliance and operational security
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