Do not allow printing of Un-Approved Documents

YouTube: How to Restrict Printing of Unapproved Purchase Orders?

How to Restrict Printing of Unapproved Purchase Orders?

This tutorial explains how to restrict the printing of Un-Approved Purchase Orders in Logic ERP. This feature ensures that only approved Purchase Orders can be previewed or printed, helping maintain authorization control and preventing unauthorized document circulation.

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Objective of This Feature

• Prevent printing of un-approved Purchase Orders

• Ensure approval before document printing

• Improve authorization and process control

• Avoid accidental or unauthorized printing

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Access to the Purchase Order Configuration

• Open Purchase Order Configuration Window

• Navigate to Print Options

• Locate and enable the option labeled as:

“Do not allow printing of Un-Approved Documents”

• Click Save

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Verify Purchase Order

Transaction Process

• Create a New Purchase Order

• Proceed to the Item Details Section

• Enter the required items

Attempt Printing Before Approval

• Click on the Print Button before approval

System Behavior

• Software restricts the action

• Displays error message stating:

"Save the document before printing.. Only approved documents are allowed Printing."

• Save the Purchase Order entry

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Approve the Purchase Order

Approval Process

• Select the saved Purchase Order entry

• Right-click on the entry

• Click on:

  • Approve Event Option

Confirmation

• Click Yes to approve the document

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Print Approved Purchase Order

Verification Process

• Open the approved Purchase Order in Modify Mode

• Click on Print

System Behavior

• Software allows:

  • Print Preview

  • Successful Printing of the Purchase Order

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Key Benefits

• Ensures only authorized documents are printed

• Strengthens approval workflow control

• Prevents accidental printing of pending documents

• Improves document security and compliance

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Best Practice Tips

• Assign approval rights only to authorized users

• Ensure Purchase Orders are verified before approval

• Use approval workflows for better procurement control

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Final Outcome

• Un-approved Purchase Orders cannot be printed

• Only approved documents are allowed for printing

• Improved authorization and document control

• Better compliance and operational security