Do not allow Modification in PO created from Indent
YouTube: How to Restrict Item Editing in Purchase Orders from Purchase Indents?
How to Restrict Item Editing in Purchase Orders from Purchase Indents?
This tutorial explains how to restrict modifications in a Purchase Order created from a Purchase Indent in Logic ERP. This feature ensures that item details retrieved from approved indents cannot be altered, maintaining procurement accuracy and process control.
Objective of This Feature
Prevent modifications in PO created from Purchase Indent
Maintain integrity of approved indent data
Improve procurement control and traceability
Avoid unauthorized quantity changes
Enable Restriction Setting
Open Configuration Window
Navigate to Default Settings
Locate and enable the feature labeled as:
“Do not allow Modification in PO created from Indent”
Click Save
Create Purchase Order from Indent
Start a New Purchase Order Entry
Select the Supplier
Proceed to Item Details Section
Retrieve Indent
Click on Retrieve Button
Select the required Purchase Indent
Since the required option is already enabled, the system will automatically protect the original quantities defined in the Purchase Indent.
Understanding Quantity Protection
Scenario
Suppose you manually increase the quantity in the Purchase Order.
System Behavior
As soon as you click again on the Quantity Field,
the system automatically reverts the value back to the original quantity defined in the Purchase Indent.
Purpose
Ensures the Purchase Order remains aligned with indent quantities
Prevents accidental or unauthorized quantity modifications
Verify Restriction
Modify Mode Check
Open the same Purchase Order again in Modify Mode
System Behavior
Item quantities remain unchanged
Software does not allow modifications because of the enabled restriction
Key Benefits
Protects approved indent data
Prevents unauthorized quantity changes
Improves procurement accuracy
Ensures proper audit and tracking control
Best Practice Tips
Use this feature in approval-based procurement workflows
Ensure Purchase Indents are verified before retrieval
Restrict modification rights for better control
Final Outcome
Purchase Orders created from Indents remain protected from modifications
Better control over procurement transactions
Improved data consistency and traceability
Reduced risk of unauthorized changes
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