Do not allow edit rate if goods received against PO
YouTube: How to Restrict Rate Editing for Items Retrieved in Purchase Against Purchase Orders?
How to Restrict Rate Editing for Items Retrieved in Purchase Against Purchase Orders?
This tutorial explains how to restrict editing of Item Rates in a Purchase Order once the goods have been received against that PO in Logic ERP. This feature helps maintain rate integrity and prevents unauthorized pricing changes after Purchase Bill generation.
Objective of This Feature
Prevent rate modification after goods receipt
Maintain Purchase Order pricing accuracy
Avoid unauthorized changes in retrieved Purchase Orders
Ensure consistency between PO and Purchase Bill transactions
Enable the Restriction Setting
Open the Purchase Order Configuration Window.
Navigate to Print Options.
Locate and enable the option labeled as:
“Do not allow edit rate if goods received against PO”
Functionality
When enabled:
If the Purchase Order has already been retrieved in a Purchase Bill, the Item Rates in the Purchase Order cannot be edited.
Save the configuration.
Create a Purchase Order
Transaction Process
Create a New Purchase Order.
Proceed to the Item Details Section.
Enter the required Items.
Save the Purchase Order.
Retrieve PO in Purchase Voucher
Open the Purchase Voucher Window.
Enter:
Supplier Name.
Bill Details.
Proceed to Item Details Section.
Retrieve Purchase Order
Retrieve the Purchase Order created earlier.
Next Steps
Define the Rates.
Save the Purchase Voucher.
Verify Restriction Functionality
Action
Return to the:
Purchase Order Window
Open the same Purchase Order in:
Modify Mode
System Behavior
When attempting to:
Click on or edit the Rate field
The software restricts the action and displays an error message stating:
The Purchase Order has already been retrieved; therefore, rate modification is not allowed
Key Benefits
Prevents unauthorized rate changes
Maintains consistency between PO and Purchase Bill
Improves transaction accuracy and audit control
Ensures better purchase process integrity
Best Practice Tips
Finalize Item Rates before generating Purchase Bills
Restrict modification rights for sensitive purchase transactions
Use this feature to strengthen approval and audit controls
Final Outcome
Item Rates cannot be edited once goods are received against the Purchase Order
Purchase pricing remains secure and consistent
Improved control over Purchase Order modifications
Enhanced accuracy in procurement transactions
Last updated