Do not allow duplicate Order No. for Same Supplier

YouTube: How to Restrict Duplicate Supplier Order Numbers in Purchase Orders?

How to Restrict Duplicate Supplier Order Numbers in Purchase Orders?

This tutorial explains how to prevent entering duplicate Supplier Order Numbers for the same supplier in Purchase Orders in Logic ERP. This validation ensures every supplier order reference remains unique, improving accuracy and tracking.

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Objective of This Feature

• Prevent duplicate Supplier Order Numbers

• Maintain unique supplier references

• Avoid confusion in order tracking

• Improve data accuracy and control

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Create Initial Purchase Order (Default Behavior)

Process

• Open Purchase Order Module

• Select Supplier

• Go to Other Details

• Enter Supplier Order Number

Next Steps

• Proceed to Item Details Section

• Enter items and Save the Purchase Order

Note: The system currently allows duplicate Supplier Order Numbers. To restrict this, follow the steps below.

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Enable Duplicate Restriction

• Open Configuration Window

• Go to Other Settings

• Locate and enable the option labeled as:

“Do not allow duplicate Supp. Order No. for Same Supplier”

• Click OK to apply changes.

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Implement in New Purchase Order

Transaction Process

• Start a New Purchase Order Entry

• Select the Same Supplier

Enter Duplicate Supplier Order Number

• Go to Other Details

• Enter the same Supplier Order Number used earlier

Next

• Proceed to Item Details Section

• Enter item details

System Validation

• While saving, system restricts the entry

• Displays alert message:

  • Supplier Order Number already exists for the same supplier

Correct Action

• Modify the Supplier Order Number

• Enter a unique value

Result

• Purchase Order is successfully saved

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Key Benefits

• Ensures unique supplier order tracking

• Prevents duplicate entries

• Improves record accuracy

• Enhances audit and reporting clarity

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Best Practice Tips

• Always follow a structured numbering system

• Avoid reusing supplier order references

• Train users to verify before entry

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Final Outcome

• Duplicate Supplier Order Numbers are restricted

• Each supplier order remains unique

• Better control and accuracy in Purchase Orders

• Improved efficiency and data reliability