Do not allow duplicate items in Purchase Order

YouTube: How to Restrict Duplicate Item Entry in Purchase Orders?

How to Restrict Duplicate Item Entry in Purchase Orders?

This tutorial explains how to restrict duplicate item entries in Purchase Orders in Logic ERP. By enabling this configuration, the system ensures that the same item cannot be entered multiple times within a single purchase order, helping maintain data accuracy and preventing duplication errors.

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Objective of This Feature

• Prevent duplicate item entries in the same Purchase Order

• Ensure data accuracy and consistency

• Avoid confusion in quantity and costing

• Improve procurement control

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Accessing Configuration Settings

• Open the Purchase Order Module

• Go to Configuration Window

• Navigate to the General Options Section

Enabling Duplicate Restriction

• Locate the enable the option:

“Do Not Allow Duplicate Items in Purchase Order”

• Click Ok.

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Implement Duplicate Restriction

• Start a New Purchase Order Entry

• Go to the Item Details Section

• Add required items

• Try adding an item that is already included in the same PO

System Behavior

• System automatically blocks the entry

• Displays a notification message:

  • Item already exists in the current order

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Key Benefits

• Eliminates duplicate entries and errors

• Ensures accurate quantity tracking

• Simplifies purchase order management

• Improves data reliability

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Best Practice Tip

• Enable this feature for:

  • Standard procurement processes

• Disable only if:

  • Same item needs to be entered multiple times for valid reasons

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Final Outcome

• Duplicate items are restricted within Purchase Orders

• Data remains clean and error-free

• Procurement process becomes more controlled and efficient