Do Not Allow Blank Rate

YouTube: How to Make Rate Entry Mandatory in Purchase Orders?

How to Make Rate Entry Mandatory in Purchase Orders?

This tutorial explains how to restrict saving a Purchase Order with Zero or Blank Rate in Logic ERP. It demonstrates the default system behavior and how enabling a configuration ensures that all items must have valid rates before saving, thereby improving data accuracy and financial control.

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Objective of This Feature

• Prevent saving Purchase Orders with Zero or Blank Rates

• Ensure accurate costing and valuation

• Maintain financial discipline and data integrity

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Understanding Default Behavior

• Create a New Purchase Order Entry

• Add items with Zero Rate

Default System Behavior

• Software allows saving the Purchase Order

• No restriction on Zero or Blank Rates

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Enabling Rate Restriction

• Open Purchase Order Module

• Go to Configuration Window

• Navigate to General Options Section

• Locate enable the option Labeled as:

“Do Not Allow Blank Rate”

• Click Ok.

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Implement After Enabling the Feature

• Create a New Purchase Order Entry

• Try adding an item with Zero Rate

System Behavior

• System restricts the entry

• Displays an error message:

  • Rate entry is mandatory

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Completing the Purchase Order

• Enter a valid rate for the item

• Save the Purchase Order

Result

• Entry is successfully saved only after valid rate is entered

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Key Benefits

• Ensures accurate purchase costing

• Prevents incomplete or incorrect entries

• Improves financial reporting accuracy

• Strengthens process control in procurement

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Best Practice Tips

• Always enable this feature in:

  • Standard purchasing workflows

• Regularly review configurations to maintain control

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Final Outcome

• Purchase Orders cannot be saved with Zero or Blank Rates

• Data remains accurate and reliable

• Procurement process becomes more controlled and error-free

• Financial records maintain consistency and integrity