Display Message if Item has Already been Ordered

YouTube: How to Enable Alerts for Previously Ordered Items in Purchase Orders?

How to Enable Alerts for Previously Ordered Items in Purchase Orders?

This tutorial explains how to enable an alert message when an item has already been ordered in a previous Purchase Order in Logic ERP. This feature helps prevent duplicate ordering and improves purchase decision-making.

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Objective of This Feature

• Alert users if an item has already been ordered

• Prevent unnecessary duplicate purchases

• Provide visibility of previous order details

• Improve purchase planning and control

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Access to Configuration

• Open Configuration Window

• Go to Other Settings

• Locate and enable the option labeled as:

"Display Message if Item has Already been Ordered"

• Click OK to apply changes

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Create Purchase Order

• Open Purchase Order Window

• Select the Supplier Name

Item Entry

• Scan or enter

  • Item Code / Item Name

System Alert

• If the item has been ordered earlier:

  • System displays an alert message

Alert Information Includes

• Previous Purchase Order details

• Helps user review past transactions

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Implement Action Based on Alert

Available Options

• Click “No”

  • Stop adding duplicate item

• Click “Yes”

  • Proceed with ordering the item again

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Key Benefits

• Avoids duplicate purchase orders

• Enhances decision-making with past data

• Improves inventory control

• Reduces unnecessary stock buildup

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Best Practice Tips

• Always review alert details before proceeding

• Use this feature for better stock planning

• Combine with stock reports for accurate decisions

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Final Outcome

• Users receive alerts for previously ordered items

• Duplicate ordering is controlled effectively

• Purchase decisions become more informed and efficient

• Inventory remains optimized and well-managed