Default Godowns For Stock

YouTube: How to Set Godown Filters for Stock in Purchase Orders?

How to Set Godown Filters for Stock in Purchase Orders?

This tutorial explains how to specify Default Godowns for displaying Stock in Hand during Purchase Order entry in Logic ERP. This feature helps users instantly view available stock for items from selected godowns while creating transactions.

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Objective of This Feature

• Display stock availability from selected godowns

• Improve stock visibility during Purchase Order entry

• Help users make better purchasing decisions

• Reduce dependency on separate stock reports

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Access to Purchase Order Configuration Window

• Open Purchase Order Configuration

• Navigate to Default Options

• Locate and enable the option labeled as:

“Default Godowns For Stock”

Select Godown

• List of available Godowns will appear

• Select the Godown whose stock you want to display in Purchase Order

• Click Save

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Implement in Purchase Order

Transaction Process

• Initiate a New Purchase Order Entry

• Select the Supplier

• Proceed to the Item Details Section

• Enter item quantity during transaction

View Stock in Hand

• Observe the Stock Units Column

System Behavior

• Displays available Stock for the Item in the selected Godown

If Column is Not Visible

• Enable it through:

  • Set Column Attributes

Result

• System displays current stock available for that specific item/article and size in the selected Godown.

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Cross Verify Through Stock Query

• Open Stock Query Report

• Select:

  • Item

  • Godown

Result

• Report displays the same stock quantity shown in the Purchase Order screen

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Key Benefits

• Real-time stock visibility during transactions

• Better purchase planning and decision-making

• Reduced chances of over-ordering

• Faster verification without separate reports

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Best Practice Tips

• Configure the most frequently used godowns as default

• Enable stock units column for quick visibility

• Regularly verify stock balances for accuracy

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Final Outcome

• Stock in hand is displayed from selected godowns during Purchase Order entry

• Improved inventory visibility and transaction efficiency

• Faster decision-making for procurement

• Better stock control and accuracy