> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/order-processing/purchase-order/po-configuration/check-po-qty-limit-as.md).
# Check PO Qty Limit As
**YouTube:** [How to Enable Quantity Limit Checks in Purchase Orders?](https://www.youtube.com/watch?v=PIkg9ibJh4I)
## How to Enable Quantity Limit Checks in Purchase Orders?
This tutorial explains how to apply a **Quantity Validation Check** in Purchase Orders in Logic ERP. This feature restricts users from saving a Purchase Order when the entered Item Quantity exceeds the predefined limit configured for a specific Item Group, MRP, Month, or Branch.
***
### **Objective of This Feature**
* Restrict Purchase Orders exceeding defined Quantity Limits
* Control over-purchasing of Items
* Apply Item Group-wise quantity validations
* Improve inventory planning and procurement control
***
### **Enable Quantity Limit Validation**
* Open the **Purchase Order Configuration Window**
* Navigate to **Other Settings**
* Locate the option labeled as:
> **“Check PO Qty Limit As”**
* Select the required validation option:
* N/A
* Item Group + Mfg + Month Wise
* Branch + Item Group + Mfg + Month Wise
* In this tutorial we'll go with **"Item Group + Mfg + Month Wise".**
* **Save** the settings
***
### **Create a New Purchase Order**
* Initiate a **New Purchase Order Entry**
* Enter:
* Item Details
* Quantity
* MRP
**Verify Validation Functionality**
* Click **Save**
**System Behavior**
* If the entered quantity exceeds the predefined limit:
* The software restricts the entry
**Error Message**
* The system displays an alert stating:
* Quantity Limit for the defined Group and MRP has been exceeded
**Example**
* Defined Quantity Limit:
* **20 Units**
* Entered Quantity:
* More than **20 Units**
**Result**
* The software does not allow the Purchase Order to be saved
#### **Allowed Scenario**
* Once the quantity is entered within the allowed limit:
* The Purchase Order is saved successfully
***
### **Configure Purchase Order Quantity Limits**
* Go to **Main Menu → Setup Module → Party Wise Settings**
* Open **Setup Branch + Item Group + Month-wise Quantity Limit for PO**
**Define PO Quantity Limits**
* Select **PO Limit As** option from the dropdown.
**Example Setup**
Since the validation is configured as:
* **Item Group Wise**
* Select Required **Item Group**
**Define**
* Applicable:
* Month
* Year
**Enter**
* MRP
* Quantity Limit
**Example**
* **T-Shirt Category**
* MRP:
* ₹1,500
* **Quantity Limit:**
* 20 Units
***
### **Final Validation Result**
**System Functionality**
* Whenever the Purchase Order quantity exceeds:
* The defined Quantity Limit
**Result**
* The software restricts the transaction:
* And prevents the document from being saved
***
### **Key Benefits**
* Prevents excess purchasing
* Better inventory and procurement control
* Enforces quantity policies automatically
* Reduces manual monitoring efforts
***
### **Best Practice Tips**
* Define quantity limits based on procurement planning
* Regularly review Item Group-wise limits
* Update monthly quantity restrictions as per business requirements
***
### **Final Outcome**
* Purchase Orders exceeding defined Quantity Limits are restricted
* Quantity validation works Item Group and MRP-wise
* Improved procurement accuracy and inventory control
* Better compliance with purchasing policies in Logic ERP
---
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