Check PO Qty Limit As
YouTube: How to Enable Quantity Limit Checks in Purchase Orders?
How to Enable Quantity Limit Checks in Purchase Orders?
This tutorial explains how to apply a Quantity Validation Check in Purchase Orders in Logic ERP. This feature restricts users from saving a Purchase Order when the entered Item Quantity exceeds the predefined limit configured for a specific Item Group, MRP, Month, or Branch.
Objective of This Feature
Restrict Purchase Orders exceeding defined Quantity Limits
Control over-purchasing of Items
Apply Item Group-wise quantity validations
Improve inventory planning and procurement control
Enable Quantity Limit Validation
Open the Purchase Order Configuration Window
Navigate to Other Settings
Locate the option labeled as:
“Check PO Qty Limit As”
Select the required validation option:
N/A
Item Group + Mfg + Month Wise
Branch + Item Group + Mfg + Month Wise
In this tutorial we'll go with "Item Group + Mfg + Month Wise".
Save the settings
Create a New Purchase Order
Initiate a New Purchase Order Entry
Enter:
Item Details
Quantity
MRP
Verify Validation Functionality
Click Save
System Behavior
If the entered quantity exceeds the predefined limit:
The software restricts the entry
Error Message
The system displays an alert stating:
Quantity Limit for the defined Group and MRP has been exceeded
Example
Defined Quantity Limit:
20 Units
Entered Quantity:
More than 20 Units
Result
The software does not allow the Purchase Order to be saved
Allowed Scenario
Once the quantity is entered within the allowed limit:
The Purchase Order is saved successfully
Configure Purchase Order Quantity Limits
Go to Main Menu → Setup Module → Party Wise Settings
Open Setup Branch + Item Group + Month-wise Quantity Limit for PO
Define PO Quantity Limits
Select PO Limit As option from the dropdown.
Example Setup
Since the validation is configured as:
Item Group Wise
Select Required Item Group
Define
Applicable:
Month
Year
Enter
MRP
Quantity Limit
Example
T-Shirt Category
MRP:
₹1,500
Quantity Limit:
20 Units
Final Validation Result
System Functionality
Whenever the Purchase Order quantity exceeds:
The defined Quantity Limit
Result
The software restricts the transaction:
And prevents the document from being saved
Key Benefits
Prevents excess purchasing
Better inventory and procurement control
Enforces quantity policies automatically
Reduces manual monitoring efforts
Best Practice Tips
Define quantity limits based on procurement planning
Regularly review Item Group-wise limits
Update monthly quantity restrictions as per business requirements
Final Outcome
Purchase Orders exceeding defined Quantity Limits are restricted
Quantity validation works Item Group and MRP-wise
Improved procurement accuracy and inventory control
Better compliance with purchasing policies in Logic ERP
Last updated