How to Enforce Rate Selection from Item Master in Purchase Orders?
This tutorial explains how to use the “Always Pick Rates from Item Master” feature in Logic ERP. It demonstrates how the system automatically fetches predefined item rates during Purchase Order entry, ensuring consistency and eliminating manual rate entry errors.
Objective of This Feature
Automatically fetch item rates from master data
Eliminate manual rate entry
Ensure pricing consistency
Reduce dependency on previous lot rates
Understanding Default Behavior (Feature Disabled)
Users Can:
Enter Rates manually
System may pick rates from:
Existing item lots
Limitation
Inconsistent pricing
Higher chances of manual errors
Enabling Auto Rate Selection
Activate Feature
Open Configuration Window
Navigate to General Options Section
Locate and enable the option labeled as:
“Always Pick Rates from Item Master”
This ensures the system uses predefined item rates instead of manual entry.
Additionally, you will find options to specify which default rate should be applied.
Choose Default Rate Type
MRP (Maximum Retail Price)
Purchase Rate
Any other predefined rate available in the item master
Click Ok.
Implement the Feature
Initiate a New Purchase Order
Add an Item
System Behavior
Rate is automatically fetched from Item Master
Example:
Rate = ₹25,000.00 applied instantly
Verifying Item Master Rates
Open Item Master Setup Window
Search and select the required item
Check Pack Details
Go to:
Pack Details Section → Item Rates
Observation
Defined rates are visible
Same rates are used during Purchase Order entry
Key Benefits
Ensures consistent pricing across transactions
Reduces manual intervention
Prevents rate discrepancies
Improves data accuracy and efficiency
Best Practice Tips
Regularly update rates in Item Master
Choose default rate type carefully
Use this feature for standardized pricing environments
