Always Pick Rates from Item Master

YouTube: How to Enforce Rate Selection from Item Master in Purchase Orders?

How to Enforce Rate Selection from Item Master in Purchase Orders?

This tutorial explains how to use the “Always Pick Rates from Item Master” feature in Logic ERP. It demonstrates how the system automatically fetches predefined item rates during Purchase Order entry, ensuring consistency and eliminating manual rate entry errors.

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Objective of This Feature

• Automatically fetch item rates from master data

• Eliminate manual rate entry

• Ensure pricing consistency

• Reduce dependency on previous lot rates

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Understanding Default Behavior (Feature Disabled)

• Users Can:

  • Enter Rates manually

  • System may pick rates from:

    • Existing item lots

Limitation

• Inconsistent pricing

• Higher chances of manual errors

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Enabling Auto Rate Selection

Activate Feature

• Open Configuration Window

• Navigate to General Options Section

• Locate and enable the option labeled as:

“Always Pick Rates from Item Master”

• This ensures the system uses predefined item rates instead of manual entry.

• Additionally, you will find options to specify which default rate should be applied.

• Choose Default Rate Type

  • MRP (Maximum Retail Price)

  • Purchase Rate

  • Any other predefined rate available in the item master

• Click Ok.

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Implement the Feature

• Initiate a New Purchase Order

• Add an Item

System Behavior

• Rate is automatically fetched from Item Master

• Example:

  • Rate = ₹25,000.00 applied instantly

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Verifying Item Master Rates

• Open Item Master Setup Window

• Search and select the required item

Check Pack Details

• Go to:

  • Pack Details Section → Item Rates

Observation

• Defined rates are visible

• Same rates are used during Purchase Order entry

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Key Benefits

• Ensures consistent pricing across transactions

• Reduces manual intervention

• Prevents rate discrepancies

• Improves data accuracy and efficiency

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Best Practice Tips

• Regularly update rates in Item Master

• Choose default rate type carefully

• Use this feature for standardized pricing environments

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Final Outcome

• Rates are auto populated from Item Master

• Purchase process becomes faster and error-free

• Pricing remains consistent and controlled

• Overall system efficiency is enhanced