How to Amend Purchase Orders with Audit Trail Tracking?
In this tutorial, we will learn how to create and review Purchase Order Amendments in Logic ERP. This feature allows you to update key purchase order details while maintaining a complete amendment history for audit and tracking purposes.
Review the Purchase Order
Open the Purchase Order module
Identify the Purchase Order to be amended
In this example, we will amend Purchase Order No. 35
Open Purchase Order Amendment Module
Navigate to Purchase Order – Amendment
Select the relevant Purchase Order
The selected document details are displayed on the screen
Amend Purchase Order Details
Update the following fields as required:
Agent Name
Transport Name
Proceed to the Item Details section
Amend the Quantity and Rate of the required item
Save the Amendment
After making all required changes, click Save
The system updates the purchase order with the amended values
Review Amendment Impact
Open the amended Purchase Order
Verify that:
Updated item quantities and rates are correctly reflected
Header-level changes (agent and transport) are updated
View Purchase Order Amendment History
In the Purchase Order – Amendment module
Click PO Amendment History
Select relevant Purchase Order and click to Refresh.
The amendment report can be viewed in:
Detailed Format
Document-wise Summary Format
Detailed Amendment Report
Select the relevant Purchase Order
Click Refresh
View item-wise and field-wise amendment details in detailed format
Document-wise Summary Report
Switch to Document-wise Summary
View a consolidated summary of all amendments made to the purchase order
Conclusion
Purchase Order Amendments ensure:
Accurate updates to purchase orders
Full visibility of changes made over time
Strong audit control with detailed amendment tracking
