Purchase Order - Amendment

YouTube: How to Amend Purchase Orders with Audit Trail Tracking?

How to Amend Purchase Orders with Audit Trail Tracking?

In this tutorial, we will learn how to create and review Purchase Order Amendments in Logic ERP. This feature allows you to update key purchase order details while maintaining a complete amendment history for audit and tracking purposes.

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Review the Purchase Order

• Open the Purchase Order module

• Identify the Purchase Order to be amended

• In this example, we will amend Purchase Order No. 35

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Open Purchase Order Amendment Module

• Navigate to Purchase Order – Amendment

• Select the relevant Purchase Order

• The selected document details are displayed on the screen

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Amend Purchase Order Details

• Update the following fields as required:

  • Agent Name

  • Transport Name

• Proceed to the Item Details section

• Amend the Quantity and Rate of the required item

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Save the Amendment

• After making all required changes, click Save

• The system updates the purchase order with the amended values

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Review Amendment Impact

• Open the amended Purchase Order

Verify that:

• Updated item quantities and rates are correctly reflected

• Header-level changes (agent and transport) are updated

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View Purchase Order Amendment History

• In the Purchase Order – Amendment module

• Click PO Amendment History

• Select relevant Purchase Order and click to Refresh.

• The amendment report can be viewed in:

  • Detailed Format

  • Document-wise Summary Format

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Detailed Amendment Report

• Select the relevant Purchase Order

• Click Refresh

• View item-wise and field-wise amendment details in detailed format

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Document-wise Summary Report

• Switch to Document-wise Summary

• View a consolidated summary of all amendments made to the purchase order

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Conclusion

Purchase Order Amendments ensure:

• Accurate updates to purchase orders

• Full visibility of changes made over time

• Strong audit control with detailed amendment tracking