In this tutorial, we will demonstrate how to cancel and un-cancel Purchase Order items in Logic ERP and understand how these actions affect reports and downstream processes.
Review the Purchase Order
Navigate to the Purchase Order module.
Click on Modify to view the list of existing Purchase Orders.
Open Purchase Order (PO-34).
Here, you can see the list of items along with their respective ordered quantities.
Cancel Purchase Order Items
Open the Cancel / Un-Cancel Purchase Order Items module.
This module provides multiple ways to select Purchase Orders or items for cancellation:
Item Selection
Set Selection
Purchase Order Selection
You can also enable the option to allow cancellation of partially pending orders, if required.
Cancel Using Purchase Order Selection
Select Purchase Order Selection.
Choose Purchase Order No. 34.
Enter PO remarks for proper reference and audit tracking.
Click on Cancel Set Items to complete the cancellation.
The Purchase Order items have now been successfully canceled.
Verify the Cancellation
Return to the Purchase Order module.
Open Purchase Order No. 34 again.
As shown, the canceled Purchase Order items are now highlighted in red, indicating that they are canceled.
These canceled items will no longer be available for:
Purchase Challan retrieval
Purchase Voucher processing
Any further purchase-related transactions
Track Canceled PO Items in Reports
Open the Pending Purchase Orders Report.
Locate the column Canceled PO Quantity.
This column clearly displays the quantity of items that have been canceled, making it easy to track canceled Purchase Order quantities directly from the report.
Un-Cancel Purchase Order Items
Go back to the Cancel / Un-Cancel Purchase Order Items module.
Select Purchase Order No. 258.
Click on Un-Cancel Set Items.
The un-cancellation process has now been completed.
Verify Un-Cancellation
Refresh the Pending Purchase Orders Report.
As observed:
The canceled quantity has been removed
The item quantity is correctly restored in the pending order quantity
This confirms that the Purchase Order items have been successfully un-canceled and are once again available for further processing.
Summary
Purchase Order items can be canceled and un-canceled at any stage
Canceled items are visually highlighted for clarity
Canceled items are excluded from further transactions
Reports clearly reflect canceled and restored quantities
Ensures better control, accuracy, and audit tracking
