Prompt for Items where Physical Quantity equal to Zero
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YouTube: How to Prompt For Items with Zero Physical Quantity in Physical Stock Verification (PUV)?
In this tutorial, we will learn how the "Prompt for Items Where Physical Quantity Equal to Zero" feature works in the Physical Stock Verification of Purchase Voucher module. This feature alerts users before saving a document if any item has not been physically scanned or its physical quantity remains zero.
Prevent unscanned items from being overlooked.
Prompt users before saving incomplete stock verification.
Improve the accuracy of physical stock verification.
Reduce inventory discrepancies.
Ensure complete physical stock counting.
Navigate to the Physical Stock Verification of Purchase Voucher module.
Open the Configuration window.
Locate the option labeled as:
"Prompt for Items Where Physical Quantity Equal to Zero"
By default, this feature is disabled.
Select the required Voucher Type.
Choose a Purchase Voucher for physical stock verification.
Enter the physical quantity for a few items.
Leave one or more items with a physical quantity of zero or blank.
Click Save.
Result
Since the feature is disabled:
The document is saved successfully.
No warning or confirmation message is displayed for items whose physical quantity is zero.
Return to the Configuration window.
Enable the option: "Prompt for Items Where Physical Quantity Equal to Zero"
Save the configuration.
Perform Physical Stock Verification Again
Select the required Purchase Voucher.
Scan one item.
Leave another item unscanned so that its physical quantity remains zero or blank.
Click Save.
Result
The system displays a confirmation message indicating that physical scanning does not exist for the relevant item and asks whether you want to continue.
You can choose:
Yes – Save the document despite the missing physical quantity.
No – Return to the entry screen and complete the physical scanning.
Click No.
Enter or scan the physical quantity for the remaining item.
Click Save again.
Result
Since all items now have a physical quantity, the document is saved successfully without displaying the confirmation message.
Prevents missing physical stock entries.
Improves stock verification accuracy.
Reduces inventory counting errors.
Ensures complete item scanning before saving.
Supports reliable inventory reconciliation.
Enable this feature to minimize the risk of incomplete stock verification.
Verify that all items have been scanned before saving the document.
Use the confirmation prompt as a final review step during physical stock verification.
Allow saving with zero quantity only when it accurately reflects the physical stock condition.
When "Prompt for Items Where Physical Quantity Equal to Zero" is enabled, Logic ERP alerts users whenever any item has not been physically scanned or its physical quantity remains zero during Purchase Voucher Physical Stock Verification. This helps ensure complete stock verification, improves inventory accuracy, and prevents unscanned items from being unintentionally omitted before saving the document.
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