Move Voucher Quantity to Physical Quantity

YouTube: How to Transfer Voucher Quantity to Physical Quantity in Physical Stock Verification (PUV)

How to Transfer Voucher Quantity to Physical Quantity in Physical Stock Verification (PUV)?

In this tutorial, we will learn how to use the Move Voucher Quantity to Physical Quantity feature in the Physical Stock Verification module of Logic ERP. This feature automatically copies the voucher quantity to the physical quantity field, reducing manual data entry during stock verification.

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Objective of This Feature

• Automatically populate Physical Quantity from Voucher Quantity.

• Reduce manual data entry during stock verification.

• Speed up the physical stock verification process.

• Improve efficiency and accuracy.

• Allow manual adjustments whenever required.

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Access to the Physical Stock Verification Configuration

• Go to the Physical Stock Verification of Purchase Voucher module.

• Open the Configuration window.

• Locate the option labeled as:

"Move Voucher Quantity to Physical Quantity"

By default, this option is disabled.

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Observe the Default Behavior

Before enabling the feature, let's review its default behavior.

• Select the required Voucher Type.

• Select the Purchase Voucher for Physical Stock Verification.

Result

• The Quantity column displays the Voucher Quantity.

• The Physical Quantity column remains blank.

Since the feature is disabled, the system does not automatically transfer the Voucher Quantity to the Physical Quantity field.

Therefore, Physical Quantities must be entered either:

• Manually, or

• By scanning the items during stock verification.

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Now, let's observe the behavior after enabling the feature.

• Return to the Configuration window.

• Enable the option: "Move Voucher Quantity to Physical Quantity"

• Save the configuration.

Verify the Functionality

• Select the same Purchase Voucher again for Physical Stock Verification.

Result

The system automatically copies the Voucher Quantity into the Physical Quantity field for all items.

This eliminates the need to enter physical quantities manually for items whose actual stock matches the voucher quantity.

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Modify Physical Quantities (Optional)

If any stock differences are identified during physical verification:

• Edit the Physical Quantity field as required.

• Save the document.

Result

The software allows you to update the Physical Quantity before completing the stock verification process.

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Key Benefits

• Reduces manual data entry.

• Speeds up stock verification.

• Improves operational efficiency.

• Minimizes data entry errors.

• Allows quick adjustment for stock discrepancies.

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Best Practice Tips

• Enable this feature when voucher quantities are generally expected to match physical stock.

• Always verify the automatically populated quantities against the actual stock before saving.

• Update the Physical Quantity wherever discrepancies are found during verification.

• Use barcode scanning, if available, for faster and more accurate stock validation.

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Final Outcome

When Move Voucher Quantity to Physical Quantity is enabled, Logic ERP automatically transfers the Voucher Quantity to the Physical Quantity field during Physical Stock Verification. Users can review and modify the quantities if necessary, making the verification process faster, more accurate, and significantly reducing manual effort.