Do Not Prompt in case of any difference
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How to Disable the Difference Prompt in Physical Stock Verification (PUV)?
In this tutorial, we will learn how the "Do Not Prompt in Case of Any Difference" feature works in the Physical Stock Verification module of the Purchase Voucher in Logic ERP. This feature eliminates the confirmation prompt when physical quantities differ from voucher quantities, enabling faster stock verification while still recording all differences accurately.
Objective of This Feature
Eliminate unnecessary confirmation prompts during stock verification.
Speed up the physical stock verification process.
Automatically record quantity differences.
Improve user efficiency during stock counting.
Maintain accurate records of stock discrepancies.
Access to the Physical Stock Verification Configuration
Navigate to the Physical Stock Verification module under Purchase Voucher.
Open the Configuration window.
Locate the option labeled as:
"Do Not Prompt in Case of Any Difference"
By default, this option is disabled.
Observe the Default Behavior
Let's first see how the system behaves when the feature is disabled.
Select the required Voucher Type.
Choose a Purchase Voucher for Physical Stock Verification.
Scan or enter the physical quantities for the items.
Example
Voucher Quantity: 45 Units
Physical Quantity: 70 Units
Result
As soon as the physical quantity exceeds the voucher quantity, the system displays a confirmation message:
"Item Not found in list or Quantity exceeds the receipt quantity.... Add in Difference List"
Click Yes to continue.
The software accepts the physical quantity and automatically records the excess quantity in the Difference List.
In this example:
Voucher Quantity: 45
Physical Quantity: 70
Difference Quantity: 5
The Difference List displays the excess quantity correctly.
Now, let's observe the behavior after enabling the feature.
Return to the Configuration window.
Enable the option: "Do Not Prompt in Case of Any Difference"
Save the configuration.
Observe the Functionality
Perform Physical Stock Verification again.
Enter a physical quantity greater than the voucher quantity.
Result
When the physical quantity exceeds the voucher quantity:
The system does not display the confirmation prompt.
The excess quantity is accepted immediately.
The difference is automatically recorded in the Difference List.
The verification process continues without interruption.
Key Benefits
Speeds up physical stock verification.
Eliminates repetitive confirmation prompts.
Automatically captures stock discrepancies.
Improves user productivity during stock counting.
Maintains accurate records of quantity differences.
Best Practice Tips
Enable this feature when conducting high-volume stock verification to improve efficiency.
Regularly review the Difference List after verification to analyze stock variances.
Ensure all physical quantities are entered carefully, as excess quantities are recorded automatically.
Use the Difference List for inventory reconciliation and discrepancy analysis.
Final Outcome
When the "Do Not Prompt in Case of Any Difference" feature is enabled, Logic ERP automatically accepts quantity differences during Physical Stock Verification without displaying a confirmation prompt. Any excess or shortage is recorded directly in the Difference List, resulting in a faster, smoother, and more efficient stock verification process while maintaining complete accuracy of inventory differences.
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