# Purchase Order - Print Designer and Printing
**YouTube:** [Auto E-Mail Orders To Supplier.](https://www.youtube.com/watch?v=L7DYsLDEXgc)
## Auto E-Mail Orders To Supplier.
This tutorial, we demonstrate how to **automatically send Purchase Orders via email to suppliers** in Logic ERP. By configuring mail settings within the system, you can streamline communication, reduce manual effort, and ensure timely order delivery.
***
### **Objective of This Feature**
* Automate **Purchase Order emailing**
* Eliminate **manual sharing of documents**
* Ensure **instant supplier communication**
* Improve **operational efficiency**
***
### **Access to Purchase Order Print Settings**
* Navigate to **Inventory** and select **Continuous Printing**
* Open **Purchase Order Print Designer & Printing**
**Select Printing Configuration**
* Select desired **Printing Configuration**
* Go to **Purchase Order Selection**
* Choose any Purchase Order
* Click **Refresh**
**Open Design Mode**
* Click on **Design**
* Go to: **Options → Mail Settings**
***
### **Configure Mail Account Settings**
**Global Mail Account Setup**
* Open **Global Mail Account Settings**
* **Enter:**
* Account Name
* Description
***
#### **Mail Server Details**
* Enter:
* Display Name
* Email Address (Sender ID)
***
#### **Server Configuration**
* Select **Gmail**
* Remove unnecessary **incoming mail server details**
***
#### **Login Credentials**
* Enter:
* Email ID (Username)
* Password
* Click **Save**
* Click **Test Connection**
**Confirmation**
* System displays:
* **“Process Successful”**
***
### **Configure Email Mapping**
**Email Field Setup**
* Go to **Event Resources** and expande **PO Details.**
* Open **PO Header Details**
* Locate the **Email** field
* Right-click on the **Email** field
* Click on **Insert Field**
* This ensures:
* Emails are sent to the **supplier’s registered email ID**
* Similarly, you can also define the Subject using the same method.
***
#### **Additional Settings**
* Add:
* Subject
* Message Body
* Attachments (if required)
* Click **OK → Yes** to finalize settings
***
### Implement **Auto Mailing Feature**
* Generate a **New Purchase Order**
**Print & Trigger Mail**
* Click **Print**
* Select desired **Print Format**
**System Behavior**
* On opening **Print Preview**:
* Purchase Order is **automatically emailed**
***
### **Verify Email Delivery**
* Open supplier’s email
* Confirm:
* Purchase Order received successfully
***
### **Key Benefits**
* Saves **time and manual effort**
* Ensures **instant communication with suppliers**
* Reduces **dependency on external tools**
* Improves **process automation and accuracy**
***
### **Best Practice Tips**
* Always verify **supplier email IDs**
* Test mail configuration before live usage
* Use **professional email templates**
* Secure your email credentials
***
### **Final Outcome**
* Purchase Orders are **automatically emailed on print**
* Supplier communication becomes **faster and seamless**
* Manual intervention is **eliminated**
* Overall workflow becomes **efficient and automated**
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