Stylist Attendance
Available on: Desktop · Web · Phone
This screen shows which stylists are in, their shifts and punches, and which booked appointments clash with their attendance — so you can move or cancel those appointments before the client arrives.
It appears in the menu only when Use Employee Wise Attendance is ticked in Configuration, and it lists only stylists linked to an employee with Agent-Employee Linking. If no stylist is linked, the stylist list is empty (on the web it reads No linked stylists.).
In Setup Appointments, open the menu and double-click Appointments › Stylist Attendance. The menu item, the tab and the name column of the attendance list use your Agent Caption — for example Therapist Attendance and Therapist Name; with no caption set they say Employee. The other headings always say Agent, for example Agent Work Time and Agent Time In.
Choosing what to see
From and To — the days to look at. Both start at today. On the desktop, click Refresh after changing them.
Group By — Date sorts the rows by day, then by stylist; Agents sorts them by stylist, then by day.
The list of stylists — all are ticked at first. Untick the ones you don't need; the lists update at once. Type in Find to jump to the first stylist whose name starts with that text.
Refresh — reloads.
The three lists
Attendance
One row per stylist per day: Attendance Date; Attendance — the day's status, such as Full Day, Half Day, Paid Leave, Casual Leave, Leave Without Pay, Branch Holiday or Employee Holiday (blank if no attendance is marked); the stylist's name; Employee Name; Shift; Date of Join; Date of Leaving; Agent Work Time (the stylist's shift times) and Branch Work Time.
Click a row to see that stylist's day in the two lists below. The first row is selected when the list loads.
Agent Attendance Detail
The punches for the selected row — that stylist on that day: Agent Name, Attendance Date, Agent Time In and Agent Time Out.
Conflicted Appointments Detail
For the selected row, this branch's open appointments (Unconfirmed, Confirmed or Lobby) and checked-in job slips for that stylist on that day that fall outside the stylist's working time — leave, a half day, outside the shift, or before joining or after leaving. On a branch or employee holiday, every booking that day is listed. Grouped appointments are not shown.
Columns: Appointment Type, Status, Appointment ID, Customer Name, Membership ID, Start Time, End Time, Mobile No., Service Name, Agent Name and Service Cost.
Dealing with a clash
Select a conflicted service, then:
Open
Opens the appointment (or job slip) so you can change it
Move
Opens the Time Slot Finder for that service, starting at its own time. Leave Filter Agent unticked to see every stylist, click Search and pick a slot. The service is cancelled and booked again at the new time and stylist, in the same appointment
Cancel Service
Asks "Are you sure you want to cancel selected appointment service?". Click OK to cancel it. You are not asked for a reason — one is recorded for you — and any package service used is given back
Job slips and checked-in services cannot be moved or cancelled here: "You must delete checked-in appointment before moving!".
Example — a stylist on leave. Meera has taken leave on Saturday. Open Stylist Attendance, set From and To to Saturday and click Refresh. Click Meera's Saturday row: her attendance shows Paid Leave, and Conflicted Appointments Detail lists her three Saturday bookings. Select Priya's 11:00 AM facial and click Move. In the Time Slot Finder, leave Filter Agent unticked, click Search, and pick Anita at 11:00 AM. Do the same for the other two — or call the client and click Cancel Service.
On the web
The screen works the same way on the web, and the lists reload as soon as you change a date. Find narrows the stylist list to names containing what you type (None match. if nothing does). On a phone the stylist list starts folded — tap its heading to open it.