Cash Card Manager

YouTube: How to Set Up and Use Cash Card Manager for Prepaid Cards?

How to Set Up and Use Cash Card Manager for Prepaid Cards?

In this tutorial, we will learn how to configure and use the Cash Card Manager in Logic ERP, including card creation, customer linking, recharge, billing usage, and accounting impact.

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Create and Configure a Cash Card

• Navigate to the Cash Card Manager module

• Go to the Card Details Tab

• Enter the Card Number / Membership Number

• Click the Green Tick to validate

• Click Create

The cash card is now created successfully.

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Link Cash Card with Retail Customer

• Link Card to Customer

• Search for the newly created Cash Card Number

• Click on Link Cash Card

• Click the Plus (+) icon

• Select the Retail Customer

• Click Save

The cash card is now linked to the selected retail customer.

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Cash Card Configuration Options

You can manage and verify cash card settings directly from the Cash Card Manager:

• Default Account Setup

  • Define where all cash card transactions (recharges, refunds, adjustments) are posted

• Print Design Configuration

  • Set print formats for recharge, redemption, and refund vouchers

• Recharge Limit

  • Define maximum recharge value per cash card

• OTP Templates

  • Configure OTP messages for cash card transactions

• Complimentary Card Option

• Scanning Method Selection

  • Barcode / Magnetic card options

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Add Amount to Cash Card (Recharge)

• Recharge the Cash Card

• Add amount to the cash card using Cash Payment Received

• The cash card balance gets updated immediately

Accounting Impact (Journal Entry)

• Cash in Hand – Debited (₹5,000)

• Cash Customer – Credited (₹5,000)

This confirms proper double-entry accounting for cash card recharge.

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Use Cash Card During Billing

• Ensure Magnetic Card Option is enabled in:

  • Sales Bill Touch Screen Configuration

Create Sales Bill Using Cash Card

• Open the Sales Bill window

• As soon as you open the sales bill, the Magnetic Card window will appear.

• Enter the Cash Card Number

• The linked Customer Name is fetched automatically

• The Available Cash Card Balance is displayed

• Enter the service or product

• The system deducts the bill amount from the cash card balance

• Save and print the bill

• Sales bill is generated successfully using the cash card.

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View Cash Card Details & History

• Open Cash Card Manager

• Enter the Cash Card Number

• View:

  • Total Loaded Amount

  • Balance Available

View Card Transaction History

• Click on View Card History

• Review all recharges, usage, and adjustments

Cash Card Status Report

• Navigate to Reports/Queries\Sale Registers and select "Cash Card Status Report".

• View complete cash card lifecycle details

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Accounting Verification

Journal Report

• Open the Journal Report

• Verify correct posting of:

  • Cash card usage

  • Sale bill entries

Ledger Report

• Open the Ledger Report

• Confirm that:

  • Bill amount is correctly reflected

  • Entries are posted in the respective ledger accounts accurately

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Conclusion

The Cash Card Manager in Logic ERP helps you:

• Manage prepaid customer balances

• Speed up billing

• Maintain accurate accounting

• Track customer spending and card history

• Improve customer experience through quick payments