# Cash Card Manager

**YouTube:** [How to Set Up and Use Cash Card Manager for Prepaid Cards?](https://www.youtube.com/watch?v=kLeOmslIwro)

## How to Set Up and Use Cash Card Manager for Prepaid Cards?

In this tutorial, we will learn how to **configure and use the Cash Card Manager in Logic ERP**, including card creation, customer linking, recharge, billing usage, and accounting impact.

***

### Create and Configure a Cash Card

* Navigate to the **Cash Card Manager** module
* Go to the **Card Details** Tab
* Enter the **Card Number / Membership Number**
* Click the **Green Tick** to validate

<figure><img src="/files/sbnzRcpFq0Tt0HZzxnL4" alt=""><figcaption></figcaption></figure>

* Click **Create**

The cash card is now created successfully.

***

### Link Cash Card with Retail Customer

* Link Card to Customer
* Search for the newly created **Cash Card Number**
* Click on **Link Cash Card**

<figure><img src="/files/A1qAwlJsSAmBKHtAxwEj" alt=""><figcaption></figcaption></figure>

* Click the **Plus (+) icon**
* Select the **Retail Customer**

<figure><img src="/files/S08VEIVMYRARKoaxMnPm" alt=""><figcaption></figcaption></figure>

* Click **Save**

The cash card is now linked to the selected retail customer.

***

### Cash Card Configuration Options

You can manage and verify cash card settings directly from the Cash Card Manager:

* **Default Account Setup**
  * Define where all cash card transactions (recharges, refunds, adjustments) are posted
* **Print Design Configuration**
  * Set print formats for recharge, redemption, and refund vouchers
* **Recharge Limit**
  * Define maximum recharge value per cash card
* **OTP Templates**
  * Configure OTP messages for cash card transactions

<figure><img src="/files/pfUrEz3uCMHjZpcrurSt" alt=""><figcaption></figcaption></figure>

* **Complimentary Card Option**

<figure><img src="/files/GOoqhc0pER9UId1QpWR1" alt=""><figcaption></figcaption></figure>

* **Scanning Method Selection**
  * Barcode / Magnetic card options

<figure><img src="/files/f7dAb2vsu87BTN2lbakK" alt=""><figcaption></figcaption></figure>

***

### Add Amount to Cash Card (Recharge)

* Recharge the Cash Card
* Add amount to the cash card using **Cash Payment Received**

<figure><img src="/files/wFQMags3iJgmR2ZmB782" alt=""><figcaption></figcaption></figure>

* The cash card balance gets updated immediately

<figure><img src="/files/x57D0F5IyrtbQJUYUX3P" alt=""><figcaption></figcaption></figure>

**Accounting Impact (Journal Entry)**

* **Cash in Hand – Debited** (₹5,000)
* **Cash Customer – Credited** (₹5,000)

This confirms proper **double-entry accounting** for cash card recharge.

***

### Use Cash Card During Billing

* Ensure **Magnetic Card Option** is enabled in:
  * **Sales Bill Touch Screen Configuration**

#### Create Sales Bill Using Cash Card

* Open the **Sales Bill** window
* As soon as you open the sales bill, the Magnetic Card window will appear.

<figure><img src="/files/he4y7ACAmN0nzswSwQ8M" alt=""><figcaption></figcaption></figure>

* Enter the **Cash Card Number**
* The linked **Customer Name** is fetched automatically
* The **Available Cash Card Balance** is displayed

<figure><img src="/files/eBJS9xViq1svaFE797Sd" alt=""><figcaption></figcaption></figure>

* Enter the **service or product**
* The system deducts the bill amount from the cash card balance

<figure><img src="/files/ZWysbvzBEwnpRy0S2NRn" alt=""><figcaption></figcaption></figure>

* Save and print the bill
* Sales bill is generated successfully using the cash card.

***

### View Cash Card Details & History

* Open **Cash Card Manager**
* Enter the **Cash Card Number**
* View:
  * Total Loaded Amount
  * Balance Available

<figure><img src="/files/NvJcgGc1xC8KN31hI14i" alt=""><figcaption></figcaption></figure>

### View Card Transaction History

* Click on **View Card History**
* Review all recharges, usage, and adjustments

<figure><img src="/files/p4VCwAY4I7OOvWp1GUYp" alt=""><figcaption></figcaption></figure>

### Cash Card Status Report

* Navigate to Reports/Queries\Sale Registers and select **"Cash Card Status Report".**
* View complete cash card lifecycle details

***

### Accounting Verification

#### Journal Report

* Open the **Journal Report**
* Verify correct posting of:
  * Cash card usage
  * Sale bill entries

#### Ledger Report

* Open the **Ledger Report**
* Confirm that:
  * Bill amount is correctly reflected
  * Entries are posted in the respective ledger accounts accurately

***

### Conclusion

The **Cash Card Manager in Logic ERP** helps you:

* Manage prepaid customer balances
* Speed up billing
* Maintain accurate accounting
* Track customer spending and card history
* Improve customer experience through quick payments


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/billing/cash-card-manager.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.