Cancel Sale Bills

YouTube: How to Cancel Sales Bills, Returns, and Challans?

How to Cancel Sales Bills, Returns, and Challans?

In this tutorial, we will learn how to cancel a sales bill in Logic ERP and understand its impact on sales records and reports.

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Access the Sales Bill List

• Navigate to the Sales Bill module to view the list of already generated sales bills.

• Turn Num Lock OFF on your keyboard.

• Press Alt + Insert simultaneously.

• The Modify option will appear.

• Right-click on Modify and select Search.

• The system will display the list of generated sales bills.

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Open the Cancel Sales Bills Module

• Go to the Cancel Sales Bills module.

• This module allows you to cancel:

  • Sales Bills

  • Sales Challans

• Select Document Type as Sales Bill.

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Cancel the Required Sales Bill

• Click on Select Bills Based on Selected Document Type.

• The system will display all sales bills available for cancellation.

• Select the bill number GST191.

• Click OK, then click Search.

• Select the bill and click Start Canceling of Bills.

• Enter the reason for cancellation (optional but recommended).

• The bill is now successfully canceled.

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View Canceled Bills

• Enable the option Show Canceled Bills Only.

• The system will display the list of canceled bills.

• You will see GST191 in the list, confirming that the cancellation has been recorded successfully.

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Verify Cancellation in Sales Bill Module

• Return to the Sales Bill module.

• You will notice that bill number GST191 is no longer visible.

• This confirms that the cancellation has been applied correctly.

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View Canceled Bills in Sales Reports

• Open the relevant Sales Report.

• Press F5 to open the Configuration window.

• Go to Other Options.

• Locate the Cancel Bills Filter option.

  • Un-Canceled Bills – Displays only active bills

  • All Bills – Displays both active and canceled bills

  • Canceled Bills Only – Displays only canceled bills

• Select Canceled Bills Only.

• Press F2 to refresh the report.

• As observed, the report now displays only the canceled bills.

Note: If the Cancel Reason column is not appearing in the report, go to Set Column Attribute and enable the required column.

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Conclusion

Canceling sales bills in Logic ERP:

• Ensures accurate sales records

• Maintains audit clarity

• Provides full traceability in reports