> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/accounts/configuration/journal-voucher-configuration/voucher-numbering.md).
# Voucher Numbering
**YouTube:** [How to Configure Voucher Numbering in Journal Vouchers?](https://www.youtube.com/watch?v=EIJxZ4AGUPU)
## How to Configure Voucher Numbering in Journal Vouchers?
In this tutorial, we will learn how to configure the **Voucher Numbering** option in Journal Voucher Entry. Logic ERP allows users to generate voucher numbers either automatically based on the transaction date or through a custom user-defined numbering series designed according to business requirements.
***
### Objective of This Feature
* Automate voucher number generation.
* Create customized voucher numbering formats.
* Standardize document numbering across the organization.
* Improve voucher identification and tracking.
* Support business-specific numbering requirements.
***
### Default Voucher Numbering Behavior
* By default, the **Voucher Numbering** option is set to: **Day Wise**
Under this setting:
* The software automatically generates voucher numbers based on the transaction date.
* Voucher numbers are maintained automatically by the system.
* No manual configuration is required.
***
### Access to Voucher Numbering Configuration
* Go to the **Configuration Menu** under **Accounts** Module.
* Open **Journal Voucher Configuration**
* Select the required Configuration
* Navigate to the **Voucher Numbering** section
* Locate the option labeled as:
> **Voucher Numbering.**
* Available Voucher Numbering Options
* Day Wise
* User Defined
***
### Option 1: Day Wise
**Behavior**
* Voucher numbers are generated automatically based on the transaction date.
* Numbering is maintained by the software.
**Benefits**
* Simple setup.
* Fully automated numbering.
* Suitable for standard accounting operations.
***
### Option 2: User Defined
**Behavior**
* This option allows users to create customized voucher numbering formats.
* When **User Defined** is selected, additional configuration options become available.
#### **Defining a Custom Voucher Series**
* **Configure Prefix:** You can define a custom prefix according to your business requirements.
* **Examples:** JV, JRN, ACC & FIN.
#### Add Date Components
The software provides various date-related elements that can be incorporated into the voucher series, such as:
* Month
* Year
* Financial Year
* Other available date formats
* These components can be combined with prefixes to create a customized numbering format.
***
### Separator Configuration
* **Default Behavior:** A separator character is inserted between series components.
* Example: JV-2026-001
**Optional Setting**
* If required, you can enable the option to **Remove Separator**
* **Example:** JV2026001.
* This generates a continuous voucher number without separator characters.
***
### Voucher Series Length Validation
While configuring the series:
* The software validates the total length of the generated voucher number.
* The maximum allowed length is **10 characters**.
**Validation Message**
If the configured series exceeds the permitted limit:
* The software displays a warning message.
* The configuration cannot be saved until the length is reduced.
**Best Practice**
Ensure that:
* Prefixes are concise.
* Date components are selected appropriately.
* Total voucher series length remains within 10 characters.
***
### Generate a Journal Voucher
**Action**
* Open the Journal Voucher Entry window.
* Create a New Journal Voucher.
**Result**
* The software automatically generates the voucher number according to the configured user-defined series.
* The generated voucher number is displayed immediately during voucher entry.
***
### Key Benefits
* Flexible voucher numbering formats.
* Business-specific document identification.
* Improved audit and tracking capabilities.
* Automated voucher generation.
* Consistent numbering across accounting transactions.
***
### Best Practice Tips
* Use meaningful prefixes for easy identification.
* Keep voucher series within the 10-character limit.
* Verify the series preview before saving.
* Maintain a consistent numbering structure across financial years.
* Use date components wisely to avoid duplicate numbering.
***
### Final Outcome
The **Voucher Numbering** feature in Journal Voucher Configuration allows users to choose between automatic **Day wise** numbering and fully customizable **User-Defined** numbering. By configuring prefixes, date formats, and numbering structures, organizations can generate voucher numbers that align with their internal documentation and accounting standards while maintaining consistency and control over financial records.
---
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