Narration Formula
YouTube: How to Configure Narration Formulas in Journal Vouchers?
How to Configure Narration Formulas in Journal Vouchers?
In this tutorial, we will learn how to configure and use a Predefined Narration Formula in Journal Voucher entries in Logic ERP. This feature helps automate narration generation by using predefined fields and formulas, ensuring consistency and reducing manual typing during voucher entry.
Objective of This Feature
Automatically generate voucher narrations.
Maintain consistency across Journal Voucher entries.
Reduce manual data entry.
Improve accounting accuracy and standardization.
Save time during voucher creation.
Access to Journal Voucher Configuration
Go to the Menu Bar
Open Journal Voucher Configuration from the Configuration Menu
Select the required Journal Voucher Configuration.
Navigate to the Other Options section.
Locate the option labeled as:
"Narration Formula"
This option allows you to create dynamic narrations using the available fields provided by the system.
Action
Click on the Narration Formula field.
Use the available fields from the field list to create the required narration format.
Combine fixed text and dynamic fields according to your business requirements.
For example, you may configure the narration to automatically include information such as:
Voucher Number
Party Name
Bill Number
Voucher Date
Account Name and other available fields.
After defining the narration formula, click Save.
Generate a Journal Voucher
Open the Journal Voucher Entry window.
Initiate a New Journal Voucher entry.
Enter the required transaction details.
Result
As you proceed with the voucher entry, the system automatically generates and populates the narration based on the predefined narration formula configured earlier.
The narration is created dynamically using the values entered in the voucher, eliminating the need to manually type the narration each time.
Key Benefits
Standardizes voucher narrations.
Eliminates repetitive typing.
Reduces human errors.
Improves accounting documentation.
Ensures consistent narration formats across users and departments.
Best Practice Tips
Use meaningful narration formats that clearly describe the transaction.
Include key fields such as voucher number, party name, and bill reference where applicable.
Review the generated narration periodically to ensure it meets reporting and audit requirements.
Keep the narration concise yet informative.
Final Outcome
By configuring a Predefined Narration Formula, Logic ERP automatically generates Journal Voucher narrations during entry. This improves consistency, enhances documentation quality, reduces manual effort, and ensures that all voucher narrations follow a standardized format across the organization.
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