Duplicate Bill No other than PU
YouTube: How to Prevent Duplicate Bill Numbers in Journal Vouchers?
How to Prevent Duplicate Bill Numbers in Journal Vouchers?
In this tutorial, we will learn how to manage duplicate Bill Number entries in Journal Voucher transactions using the Duplicate Bill No Other Than PU configuration option in Logic ERP. This feature allows you to control whether duplicate bill numbers should be allowed, completely restricted, or restricted only for the same party.
Objective of This Feature
Control duplicate Bill Number entries
Prevent accidental duplicate transactions
Improve accounting accuracy
Maintain bill number uniqueness
Provide flexible validation based on business requirements
Access to Journal Voucher Configuration
Go to Menu Bar
Open Journal Voucher Configuration from the Configuration Menu.
Select required Journal Voucher Configuration
Navigate to Other Options Section
Locate the option labeled as:
"Duplicate Bill No other than PU"
This option contains multiple validation modes.
Option 1: Allow (Default)
The software allows duplicate Bill Numbers without any restriction.
Example
Create a New Journal Voucher.
Enter a Bill Number and save the voucher.
Create another Journal Voucher using the same Bill Number.
Result
The software allows the transaction successfully.
No validation message is displayed.
Option 2: Do Not Allow
The software completely restricts duplicate Bill Numbers.
Configuration
Select Do Not Allow
Save the configuration.
Example
Create another Journal Voucher.
Enter a Bill Number that already exists.
Result
The software restricts the transaction.
An error message is displayed:
"This bill number already exists for another document."
The voucher cannot be saved until a unique Bill Number is entered.
Option 3: Do Not Allow for Same Party
Duplicate Bill Numbers are restricted only when they belong to the same party.
The same Bill Number can still be used for different parties.
Configuration
Select Do Not Allow for Same Party
Save the configuration.
Example 1: Same Party
Create a New Journal Voucher.
Select a Party.
Enter a Bill Number that already exists for that Party.
Complete the voucher and save.
Result
The software restricts the entry.
An error message indicates that the Bill Number already exists for the selected Party.
Example 2: Different Party
Change the Party Name.
Use the same Bill Number.
Save the voucher.
Result
The software allows the voucher to be saved successfully because the Bill Number belongs to a different Party.
Key Benefits
Prevents duplicate accounting entries
Improves bill tracking accuracy
Reduces data entry mistakes
Supports flexible validation requirements
Maintains cleaner financial records
Best Practice Tips
Use Do Not Allow when Bill Numbers must remain unique across all transactions.
Use Do Not Allow for Same Party when vendors or customers may use similar Bill Numbers.
Periodically review duplicate Bill Number policies based on business requirements.
Train users to verify Bill Numbers before saving vouchers.
Final Outcome
The Duplicate Bill No Other Than PU option allows you to control how duplicate Bill Numbers are handled in Journal Voucher transactions. Depending on the selected validation mode, Logic ERP can allow duplicates, completely restrict them, or restrict them only for the same party, ensuring better control and accuracy in financial transactions.
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