> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/accounts/configuration/journal-voucher-configuration/bill-no-as.md).
# Bill No AS
**YouTube:** [How to Configure Bill Number in Journal Vouchers?](https://youtu.be/u9jZL8KADMI)
## How to Configure Bill Number in Journal Vouchers?
In this tutorial, we will learn how to define and manage Bill Numbering Formats during Journal Voucher Entry using the **Bill No As** configuration option in Logic ERP. This feature allows you to control how bill numbers are generated and displayed during voucher entry.
***
### Objective of This Feature
* Automate bill number generation
* Maintain consistency in voucher references
* Reduce manual data entry
* Improve document tracking and auditability
* Standardize bill numbering across transactions
***
### Access to Journal Voucher Configuration
* Go to the **Menu Bar**
* Open **Journal Voucher Configuration** from the **Configuration Menu**
* Select the required Journal Voucher Configuration.
* Navigate to the **Other Options** section.
* Locate the option labeled as:
> **"Bill No As"**
* This option provides multiple formats for generating Bill Numbers.
***
### Option 1: Nil (Default)
When the option is set to **Nil**, the software does not generate any bill number automatically.
**Result**
* The Bill Number field remains blank.
* Users can manually enter the bill number during voucher entry.
**Use Case**
This option is useful when:
* Bill numbers are received from external documents.
* Manual bill number entry is required.
* Every transaction uses a unique vendor-provided bill number.
***
### Option 2: Doc Series + Number
When this option is selected, the software automatically generates the Bill Number using:
* Document Series
* Running Voucher Number
**Configuration**
* Select **Doc Series + Number**
* Save the configuration.
**Example**
* Create a new Journal Voucher entry.
* As soon as you proceed with the voucher entry, the system automatically populates the Bill Number field.
For example:
* JV/0001
* JV/0002
* JV/0003
The Bill Number consists of:
* Defined Document Series (JV)
* Running Voucher Number
**Result**
* Bill numbers are generated automatically.
* Consistent numbering format is maintained.
* Manual entry is eliminated.
***
### Option 3: Doc Number
* When this option is selected, the software automatically populates only the numeric portion of the voucher number.
* The document series is not included.
**Configuration**
* Select **Doc Number**
* Save the configuration.
**Example**
* If the voucher sequence is:
* JV/0001
* JV/0002
* JV/0003
* The Bill Number field will display only:
* 0001
* 0002
* 0003
**Result**
* Only the running voucher number is used.
* The document series is omitted.
* Clean numeric bill numbering is maintained.
***
### Key Benefits
* Reduces manual bill number entry.
* Improves numbering consistency.
* Prevents numbering errors.
* Simplifies document tracking.
* Supports standardized accounting processes.
***
### Best Practice Tips
* Use **Nil** when bill numbers must be entered manually from external documents.
* Use **Doc Series + Number** for complete document traceability.
* Use **Doc Number** when only sequential numeric references are required.
* Maintain a consistent numbering format across financial transactions for better reporting and auditing.
***
### Final Outcome
The **Bill No As** option in Journal Voucher Configuration allows you to control how bill numbers are generated during voucher entry. Depending on the selected format, users can enter bill numbers manually, generate them using the document series and voucher number, or generate only the numeric voucher sequence, ensuring flexibility and consistency in accounting records.
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