Bill No AS
YouTube: How to Configure Bill Number in Journal Vouchers?
How to Configure Bill Number in Journal Vouchers?
In this tutorial, we will learn how to define and manage Bill Numbering Formats during Journal Voucher Entry using the Bill No As configuration option in Logic ERP. This feature allows you to control how bill numbers are generated and displayed during voucher entry.
Objective of This Feature
Automate bill number generation
Maintain consistency in voucher references
Reduce manual data entry
Improve document tracking and auditability
Standardize bill numbering across transactions
Access to Journal Voucher Configuration
Go to the Menu Bar
Open Journal Voucher Configuration from the Configuration Menu
Select the required Journal Voucher Configuration.
Navigate to the Other Options section.
Locate the option labeled as:
"Bill No As"
This option provides multiple formats for generating Bill Numbers.
Option 1: Nil (Default)
When the option is set to Nil, the software does not generate any bill number automatically.
Result
The Bill Number field remains blank.
Users can manually enter the bill number during voucher entry.
Use Case
This option is useful when:
Bill numbers are received from external documents.
Manual bill number entry is required.
Every transaction uses a unique vendor-provided bill number.
Option 2: Doc Series + Number
When this option is selected, the software automatically generates the Bill Number using:
Document Series
Running Voucher Number
Configuration
Select Doc Series + Number
Save the configuration.
Example
Create a new Journal Voucher entry.
As soon as you proceed with the voucher entry, the system automatically populates the Bill Number field.
For example:
JV/0001
JV/0002
JV/0003
The Bill Number consists of:
Defined Document Series (JV)
Running Voucher Number
Result
Bill numbers are generated automatically.
Consistent numbering format is maintained.
Manual entry is eliminated.
Option 3: Doc Number
When this option is selected, the software automatically populates only the numeric portion of the voucher number.
The document series is not included.
Configuration
Select Doc Number
Save the configuration.
Example
If the voucher sequence is:
JV/0001
JV/0002
JV/0003
The Bill Number field will display only:
0001
0002
0003
Result
Only the running voucher number is used.
The document series is omitted.
Clean numeric bill numbering is maintained.
Key Benefits
Reduces manual bill number entry.
Improves numbering consistency.
Prevents numbering errors.
Simplifies document tracking.
Supports standardized accounting processes.
Best Practice Tips
Use Nil when bill numbers must be entered manually from external documents.
Use Doc Series + Number for complete document traceability.
Use Doc Number when only sequential numeric references are required.
Maintain a consistent numbering format across financial transactions for better reporting and auditing.
Final Outcome
The Bill No As option in Journal Voucher Configuration allows you to control how bill numbers are generated during voucher entry. Depending on the selected format, users can enter bill numbers manually, generate them using the document series and voucher number, or generate only the numeric voucher sequence, ensuring flexibility and consistency in accounting records.
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