Cheque for Duplicate Receipt / Cheque

YouTube: How to Enable Duplicate Receipt / Cheque Number Checks in Cash / Bank Vouchers?

How to Enable Duplicate Receipt / Cheque Number Checks in Cash / Bank Vouchers?

This tutorial explains how to restrict Duplicate Receipt and Cheque Number entries while generating Payment and Receipt Vouchers in Logic ERP. This feature helps prevent duplicate cheque issuance and ensures accurate financial record management.

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Objective of This Feature

• Restrict duplicate Cheque and Receipt Number entries

• Prevent duplicate voucher transactions

• Improve financial accuracy and validation

• Maintain proper cheque tracking and control

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Access to Cash/Bank Voucher Configuration

• Navigate to Accounts and then Configurations

• Open Cash/Bank Voucher Configuration

• Choose the required Voucher Configuration

  • Example: Bank Payment Voucher Configuration

• Locate the option labeled as:

“Check for Duplicate Receipt / Cheque”

• Save the changes

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Implement in Bank Payment Voucher

Transaction Process

• Open Bank Payment Module

• Select Relevant Configuration

• Proceed with Voucher Entry

Important

• Enter and Note the Cheque Number

• Save the Voucher

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Verify Duplicate Validation

Action

• Create another Voucher

• Enter The same Cheque Number used earlier

System Behavior

• Upon proceeding to the next line:

  • The system restricts the action

Validation Message

• The software displays:

  • Duplicate Entry Message

• It also shows:

  • Existing Voucher Details where the Cheque Number was already used

Result

• The Voucher cannot be saved:

  • Until a unique Cheque or Receipt Number is entered

Enter a Unique Cheque Number

• Enter Unique Cheque Number

• The Voucher is saved successfully

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Key Benefits

• Prevents duplicate cheque issuance

• Improves financial transaction accuracy

• Reduces manual errors in voucher entry

• Ensures better audit and cheque tracking control

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Best Practice Tips

• Always use unique Cheque and Receipt Numbers

• Enable this validation for all Payment and Receipt configurations

• Regularly review voucher entries for better financial control

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Final Outcome

• Duplicate Receipt and Cheque Numbers are restricted

• Voucher entries become more accurate and secure

• Financial records remain clean and error-free

• Better cheque management is maintained in Logic ERP