Prompt Negative Cash Balance
YouTube: How to Enable Prompt for Negative Cash Balance in Cash / Bank Vouchers?
How to Enable Prompt for Negative Cash Balance in Cash / Bank Vouchers?
This tutorial explains how to use the Prompt Negative Cash Balance feature in Cash/Bank Voucher Configuration in Logic ERP. This functionality helps businesses control cash payments when the available cash balance becomes insufficient.
Objective of This Feature
Monitor negative cash balance situations
Prevent unauthorized excess cash payments
Improve cash flow control
Ensure better financial discipline and accuracy
Access to Cash/Bank Voucher Configuration
Navigate to Accounts and then Configurations
Open Cash/Bank Voucher Configuration
Choose the required Voucher Configuration
Example: Cash Payment Configuration
Locate the option labeled as:
“Prompt -ve Cash Balance”
Available Parameters
No Action
Prompt
Do Not Allow Saving
Parameter 1: No Action
Functionality
System takes no action even if cash balance becomes negative
Voucher can be saved without restriction
Parameter 2: Prompt
Functionality
System displays a warning message if cash balance becomes negative
User can decide whether to continue or cancel the transaction
Verify Prompt Functionality
Transaction Process
Open the Cash Payment Module
Select the relevant configuration
Current Balance
Selected Cash in Hand account has:
₹5,000 Debit Balance
Test Scenario
Create a cash payment exceeding ₹5,000
System Response
System displays confirmation:
“Cash Short... Continue...”
Options
Yes → Allows saving and creates negative cash balance
No → Cancels the transaction
Parameter 3: Do Not Allow Saving
Functionality
System completely blocks voucher saving if cash balance becomes negative
Verify Restriction Functionality
Create another cash payment exceeding ₹5,000 balance
System Behavior
Software restricts the action
Displays message:
“Cash Short and cannot allow saving.”
Key Benefits
Better control over cash transactions
Prevents unauthorized negative cash balances
Improves financial discipline
Enhances accuracy in cash management
Best Practice Tips
Use Prompt mode for controlled flexibility
Use Do Not Allow Saving for strict financial control
Regularly monitor cash balances before transactions
Final Outcome
Negative cash balance situations are properly controlled
Businesses can choose flexible or strict validation rules
Improved financial accuracy and transaction security
Better cash flow management and compliance
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