> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/accounts/configuration/cash-bank-voucher-configuration/other-options-1/prompt-negative-cash-balance.md).
# Prompt Negative Cash Balance
**YouTube:** [How to Enable Prompt for Negative Cash Balance in Cash / Bank Vouchers?](https://www.youtube.com/watch?v=jS4vRI_xeHU)
## How to Enable Prompt for Negative Cash Balance in Cash / Bank Vouchers?
This tutorial explains how to use the **Prompt Negative Cash Balance** feature in Cash/Bank Voucher Configuration in Logic ERP. This functionality helps businesses control cash payments when the available cash balance becomes insufficient.
***
### **Objective of This Feature**
* Monitor negative cash balance situations
* Prevent unauthorized excess cash payments
* Improve cash flow control
* Ensure better financial discipline and accuracy
***
### **Access to Cash/Bank Voucher Configuration**
* Navigate to **Accounts** and then **Configurations**
* Open **Cash/Bank Voucher Configuration**
* Choose the required **Voucher Configuration**
* Example: **Cash Payment Configuration**
* Locate the option labeled as:
> **“Prompt -ve Cash Balance”**
**Available Parameters**
* **No Action**
* **Prompt**
* **Do Not Allow Saving**
***
### Parameter 1: No Action
**Functionality**
* System takes no action even if cash balance becomes negative
* Voucher can be saved without restriction
***
### Parameter 2: Prompt
**Functionality**
* System displays a warning message if cash balance becomes negative
* User can decide whether to continue or cancel the transaction
**Verify Prompt Functionality**
* **Transaction Process**
* Open the **Cash Payment Module**
* Select the relevant configuration
* **Current Balance**
* Selected Cash in Hand account has:
* ₹5,000 Debit Balance
* **Test Scenario**
* Create a cash payment exceeding ₹5,000
**System Response**
* System displays confirmation:
* *“Cash Short... Continue...”*
**Options**
* **Yes** → Allows saving and creates negative cash balance
* **No** → Cancels the transaction
***
### Parameter 3: Do Not Allow Saving
**Functionality**
* System completely blocks voucher saving if cash balance becomes negative
**Verify Restriction Functionality**
* Create another cash payment exceeding ₹5,000 balance
**System Behavior**
* Software restricts the action
* Displays message:
* *“Cash Short and cannot allow saving.”*
***
### **Key Benefits**
* Better control over cash transactions
* Prevents unauthorized negative cash balances
* Improves financial discipline
* Enhances accuracy in cash management
***
### **Best Practice Tips**
* Use **Prompt** mode for controlled flexibility
* Use **Do Not Allow Saving** for strict financial control
* Regularly monitor cash balances before transactions
***
### **Final Outcome**
* Negative cash balance situations are properly controlled
* Businesses can choose flexible or strict validation rules
* Improved financial accuracy and transaction security
* Better cash flow management and compliance
---
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