# Journal Entries & Cash/Bank Vouchers

**YouTube:** [Journal Entries, Cash/Bank Vouchers](https://www.youtube.com/watch?v=wkR6iXwSCRA\&t=1s)

## Journal Entries, Cash/Bank Vouchers

In this tutorial, we will learn how **Journal Entries and Account Entries** are recorded in Logic ERP.

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### **Open Account Vouchers**

* Navigate to the **Main Menu**
* Expand the **Accounts Module**
* Click on **Account Vouchers**

Here, you will find multiple options to record different types of entries such as:

* Journal Entries
* Cash Payments
* Bank Payments
* Cash Receipts
* Bank Receipts

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### **Pass a Journal Entry**

* Select the **Journal Entry option**
  * Let’s take an example and record a **Journal Entry for Purchase**.
* Enter the required details:
  * **Account Name**
  * **Amount**
  * Other relevant fields
  * **Narration** (optional but recommended)

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2Fhi59qCo7lwuDF4BdPi3z%2FAccount%20Selection.png?alt=media&#x26;token=e23845a4-5412-427c-9e89-e6bdbfc69684" alt=""><figcaption></figcaption></figure>

**Automatic Tax Handling**

* When you select a **Purchase Account**

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FlqulwuJ1qFmXnkhOjOGX%2FGST%20Purchase.png?alt=media&#x26;token=6d3cac2a-fa1d-4981-9b33-39c414c1b582" alt=""><figcaption></figcaption></figure>

* A **Tax Selection Window** will appear

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2F9ZZz4QjhSLOYtgfcQPr9%2FJournal%20Purchase.png?alt=media&#x26;token=e6ab3c7f-dece-4c9e-9808-bd384ac7dcdc" alt=""><figcaption></figcaption></figure>

* Choose the appropriate **Tax Type**
* The system will **automatically calculate and apply taxes** based on configuration

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2F1HDXLfT5bGQGOny2YmZ5%2FJournal%20Entry.png?alt=media&#x26;token=dee74429-74bd-431a-bb71-67233de24842" alt=""><figcaption></figcaption></figure>

**Configuring Tax Settings for Purchase Journal**

* To set up this configuration, go to the **Accounts Module**.
* Open **Configurations**.
* Select **Journal Voucher Configuration**.
* From the dropdown list, choose **Purchase Journal**.
* Here, you will see an option: **"Pick Auto Tax A/c Auto from Tax Master"**.
* From the dropdown, select **"Pick Tax Master for Multiple Records"**.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FdtJZxLQG7hr4x2XfYKHN%2FConfiguartion.png?alt=media&#x26;token=6b47ef55-7c36-4dbf-abdf-a576ccdfcc55" alt=""><figcaption></figcaption></figure>

***

### **Record Payment Entries**

**Bank Payment:**

* Select **Bank Payment Voucher**
* Choose the **Bank Account**

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2F6o5mMykeLL0gandrR4QN%2FChoose%20Bank%20Account.png?alt=media&#x26;token=59fc0734-960f-48a4-8f7f-9ae6e1146adf" alt=""><figcaption></figcaption></figure>

* **Enter:**
  * Amount
  * Narration
  * Other Required Details

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FfoMqZvsV83VBD9pnG84f%2FBank%20Payemnt%201.png?alt=media&#x26;token=37f24138-42ce-428b-be36-0955fefcb089" alt=""><figcaption></figcaption></figure>

**Adjust Payments Against Bills**

* While entering Payment/Receipt:
  * A list of **Pending Bills** will be displayed

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FmVvzHpUrjRQXCw76sk7j%2FPnd.png?alt=media&#x26;token=ea1cbfa0-978e-4683-946a-06b832eae0bd" alt=""><figcaption></figcaption></figure>

* Select the Relevant bill to **Adjust the Payment.**
* Finally, click on **Save** to record the voucher.

**Record Bank Receipts (Cheque Payments)**

* Similarly, if a customer makes a payment via cheque,
* You can record the transaction under **Bank Receipts**.

***

### **Verify Entries in Ledger**

* Navigate to **Reports/Queries**
* Open **Ledger Report**
* Select the required **Account**
* Generate the report

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FYAJnwtjuRghXrjOm2yWF%2FReport%201.png?alt=media&#x26;token=e05d0e16-8046-4c7d-88dd-ed040394715a" alt=""><figcaption></figcaption></figure>

You will be able to see:

* All journal and account entries
* Their financial impact
* Proper debit/credit reflection

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### **Conclusion**

Logic ERP makes it easy to:

* Record **journal and financial transactions**
* Automatically apply **tax calculations**
* Adjust **payments against pending bills**
* Track all entries through detailed **ledger reports**
