Enter Receipt Numbers - Cash Receipts

YouTube: How to Manage Receipt Numbers for Cash Receipts?

How to Manage Receipt Numbers for Cash Receipts?

This tutorial explains how to generate, use, replace, cancel, and un-cancel receipt numbers for cash receipts in Logic ERP. It provides a complete workflow to help you maintain proper tracking, ensure accuracy, and improve control over cash transactions.

---

Objective of This Feature

• Generate structured receipt number series

• Enable controlled usage during transactions

• Manage receipt numbers through replacement, cancellation, and restoration

• Ensure audit accuracy and traceability

---

Accessing the Module

• Navigate to Main Menu → Accounts Module

• Expand Account Vouchers Section

• Open “Enter Receipt Numbers – Cash Receipts”.

---

Creating Receipt Number Series

• Go to Enter Numbers Section

• Select the Cash Account

• Enter:

  • Receipt Prefix

  • Receipt Number Range

• Click Save

Result

• Receipt numbers are successfully generated for the selected cash account

---

Enable Receipt Selection in Voucher

• Open Cash/Bank Voucher Configuration

• Locate and enable the option labeled as

“Pre-Select Check Received Number”

• Click Save

---

Use Receipt Numbers in Transactions

• Open Cash Received Voucher Window

• Select the Cash Account

• Press Spacebar in the Received Number Column

• Receipt selection window will appear

• Choose the required Receipt Number

Result

• Selected receipt number is displayed in the voucher

---

Replace Receipt Numbers

• Go to Replace Numbers Section

• Select:

  • Cash Account

  • Prefix

• Enter:

  • Existing Receipt Number Range

  • New Receipt Number Range

• Click Replace

Result

• Old receipt numbers are replaced with the new range

Verify Replacement

• Open Cash Receipt Voucher

• Press Spacebar

• Updated receipt numbers will be visible

---

View Receipt Number Details

• Go to Display Numbers Section

• View:

  • Receipt number series

  • Related account details

---

Cancel Receipt Numbers

• Go to Cancel Numbers Section

• Select:

  • Cash Account

  • Prefix

• Enter the Receipt Number to Cancel

• Click Cancel/Un-Cancel Check

Result

• Receipt number is canceled successfully

Verify Cancellation

• Open Cash Receipt Voucher

• Press Spacebar

• Canceled receipt number (e.g., 1070) will not appear

---

Un-Cancel Receipt Numbers

• Enter the same details in Cancel Numbers Section

• Click Cancel/Un-Cancel Check

System Prompt

• Confirmation message appears

• Click Yes to proceed

Result

• Receipt number is successfully restored

Verify Un-Cancellation

• Open Cash Receipt Voucher

• Press Spacebar

• Receipt number (e.g., 1070) is visible again

---

Key Benefits

• Maintains organized receipt tracking

• Prevents duplication and misuse

• Provides flexibility in managing receipt series

• Enhances financial control and audit readiness

---

Best Practice Tips

• Define receipt ranges carefully to avoid overlap

• Regularly review canceled and active numbers

• Use prefixes for better identification and tracking

---

Final Outcome

• Receipt numbers are systematically managed

• Transactions are accurately recorded and traceable

• Cancellations and restorations are handled seamlessly

• Overall cash handling becomes secure, controlled, and efficient