# Enter Receipt Numbers - Cash Receipts
**YouTube:** [How to Manage Receipt Numbers for Cash Receipts?](https://www.youtube.com/watch?v=QFm4_itouxc)
## How to Manage Receipt Numbers for Cash Receipts?
This tutorial explains how to **generate, use, replace, cancel, and un-cancel receipt numbers for cash receipts** in Logic ERP. It provides a complete workflow to help you maintain proper tracking, ensure accuracy, and improve control over cash transactions.
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### **Objective of This Feature**
* Generate structured **receipt number series**
* Enable **controlled usage** during transactions
* Manage receipt numbers through **replacement, cancellation, and restoration**
* Ensure **audit accuracy and traceability**
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### **Accessing the Module**
* Navigate to **Main Menu → Accounts Module**
* Expand **Account Vouchers Section**
* Open **“Enter Receipt Numbers – Cash Receipts”.**
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### **Creating Receipt Number Series**
* Go to **Enter Numbers Section**
* Select the **Cash Account**
* Enter:
* **Receipt Prefix**
* **Receipt Number Range**
* Click **Save**
**Result**
* Receipt numbers are successfully generated for the selected cash account
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### **Enable Receipt Selection in Voucher**
* Open **Cash/Bank Voucher Configuration**
* Locate and enable the option labeled as
> **“Pre-Select Check Received Number”**
* Click **Save**
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### **Use Receipt Numbers in Transactions**
* Open **Cash Received Voucher Window**
* Select the **Cash Account**
* Press **Spacebar** in the **Received Number Column**
* Receipt selection window will appear
* Choose the required **Receipt Number**
**Result**
* Selected receipt number is displayed in the voucher
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### **Replace Receipt Numbers**
* Go to **Replace Numbers Section**
* Select:
* **Cash Account**
* **Prefix**
* **Enter:**
* Existing Receipt Number Range
* New Receipt Number Range
* Click **Replace**
**Result**
* Old receipt numbers are replaced with the new range
**Verify Replacement**
* Open **Cash Receipt Voucher**
* Press **Spacebar**
* Updated receipt numbers will be visible
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### **View Receipt Number Details**
* Go to **Display Numbers Section**
* View:
* Receipt number series
* Related account details
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### **Cancel Receipt Numbers**
* Go to **Cancel Numbers Section**
* Select:
* **Cash Account**
* **Prefix**
* Enter the **Receipt Number to Cancel**
* Click **Cancel/Un-Cancel Check**
**Result**
* Receipt number is canceled successfully
**Verify Cancellation**
* Open **Cash Receipt Voucher**
* Press **Spacebar**
* Canceled receipt number (e.g., **1070**) will not appear
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### **Un-Cancel Receipt Numbers**
* Enter the same details in **Cancel Numbers Section**
* Click **Cancel/Un-Cancel Check**
**System Prompt**
* Confirmation message appears
* Click **Yes** to proceed
**Result**
* Receipt number is successfully restored
**Verify Un-Cancellation**
* Open **Cash Receipt Voucher**
* Press **Spacebar**
* Receipt number (e.g., **1070**) is visible again
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### **Key Benefits**
* Maintains **organized receipt tracking**
* Prevents duplication and misuse
* Provides **flexibility in managing receipt series**
* Enhances **financial control and audit readiness**
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### **Best Practice Tips**
* Define receipt ranges carefully to avoid overlap
* Regularly review canceled and active numbers
* Use prefixes for better identification and tracking
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### **Final Outcome**
* Receipt numbers are **systematically managed**
* Transactions are **accurately recorded and traceable**
* Cancellations and restorations are handled seamlessly
* Overall cash handling becomes **secure, controlled, and efficient**
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