How to Set Up and Manage Cheque Numbers for Bank Payment Entries?
In this tutorial, you will learn how to generate, assign, replace, cancel, and manage cheque numbers for bank payment transactions in Logic ERP.
This feature ensures accurate cheque tracking and streamlined payment processing.
Open Cheque Number Module
To begin:
Navigate to the Accounts Module
Expand Account Vouchers Section
Open Enter Cheque Numbers – Bank Payments
This window allows you to manage cheque series for bank accounts.
Generate Cheque Numbers
Under the Enter Numbers Section:
Select the Bank Account
Enter the Cheque Prefix
Define the Cheque Number Range
Click Save
Cheque numbers are now successfully generated for the selected account.
Enable Cheque Auto Selection
Before using cheque numbers in transactions:
Open Cash/Bank Voucher Configuration
Locate and enable the option labeled as:
Pre-Select Cheque/Receipt Number
Save the configuration
This ensures cheque numbers are available during voucher entry.
Use Cheque Numbers in Bank Payment
Navigate to the Bank Payment Window
Create a New Voucher Entry
Select the Bank Account
To select cheque number:
Press Spacebar in the cheque number column
Choose from the list of generated cheque numbers
Selected cheque number will appear in the transaction.
Replace Cheque Numbers
To update an existing cheque series:
Go to Replace Numbers Section
Select the Bank Account
Enter: Existing Cheque Range
Enter: New Cheque Range
Click Replace
Old cheque numbers will be replaced with the New Series.
View Cheque Series
Open Display Numbers Section
You can view:
Cheque Number Ranges
Prefix Details
Associated Bank Accounts
Cancel Cheque Numbers
To Cancel a Cheque Number:
Go to Cancel Numbers Section
Select the Bank Account
Enter:
Cheque Prefix
Cheque Number
Click Cancel / Un-Cancel Cheque
The cheque number will be removed from the selection list.
Un-Cancel Cheque Numbers
To reactivate a cancelled cheque:
Enter the same details again
Click Cancel / Un-Cancel Cheque
Confirm the prompt
The Cheque Number becomes active again for use.
How It Works
Cheque numbers are:
Pre-Generated
Linked to Bank Accounts
System allows:
Selection during payment entry
Full lifecycle management (Replace / Cancel / Restore)
Key Benefits
Organized cheque tracking
Faster bank payment processing
Eliminates manual cheque entry errors
Easy cheque series management
Full control over cheque lifecycle
Final Outcome
You have successfully learned how to:
Generate cheque numbers
Use them in bank payments
Replace cheque series
Cancel and restore cheque numbers
Track cheque usage efficiently
Your payment process is now more structured, accurate, and professionally managed.
